Private Wealth Management - Support Administrative Assistant - Madrid

The Role

Our Administrative Assistants provide high\-quality, proactive administrative support within a fast\-paced, team\-oriented environment. This role partners closely with business leaders, firm executives and assistant colleagues to ensure seamless calendar management, meeting coordination, travel logistics, and day\-to\-day operational support, while exercising sound judgment, discretion, and professionalism at all times. Coverage needs may evolve based on business priorities and location.

This is a full\-time role for an administrative assistant fluent in both Spanish and English to provide coverage to the Private Wealth Management team in Madrid.

Job Summary \& Responsibilities

• Maintain complex and extremely detailed calendars across multiple time zones, including senior\-level internal/external meetings and conference calls; prioritizes client meeting requests and all related client logistics \- responds and follows up on requests in a timely manner.


• Coordinate a high volume of travel arrangements, including visa procurement when applicable, and processes expense reports in timely manner.


• Adhering to Compliance regulations and gaining the relevant approvals


• Manages a high volume of phone calls and interacts with high\-level business leaders and clients in a professional and effective manner.


• Support general office administrative duties (copying, filing, faxing, archiving, shipping, supplies, etc), ad\-hoc projects or facilities management as needed.


• Regularly facilitate knowledge sharing within the team and ensure relevant information is disseminated accordingly.


• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required.


• Flexibility to support assistant colleagues and cover when necessary.

• Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.


• Requires excellent interpersonal and communication skills, both written \& verbal. Ability to display a consistent, professional degree of communication. Comfortable working with people at all levels across the organisation.


• Extreme attention to detail and organizational skills, with ability to prioritize tasks.


• Quick learner and self\-starter with excellent anticipation skills.


• Pro\-active problem solver and independent thinker; ability to follow up as often as necessary.


• Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi\-task in a dynamic but deadline driven environment.


• Highest degree of integrity, professionalism, and diplomacy is required.


• Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required.


• Familiar with expense platforms such as SAP Concur.


• Supportive team player with a positive attitude, enthusiastic about bringing the team together.


• Ideal candidate has at least 3 \- 5 years of administrative assistant experience and preferably from a banking or financial services background.

*Benefits*

*Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non\-temporary, full\-time and part\-time US employees who work at least 20 hours per week, can be found* *here**.*

ABOUT GOLDMAN SACHS

At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.

We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. about our culture, benefits, and people at GS.com/careers.

We’re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. : https://www.goldmansachs.com/careers/footer/disability\-statement.html

© The Goldman Sachs Group, Inc., 2023\. All rights reserved.
Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.
We Offer Best\-In\-Class Benefits
Healthcare \& Medical Insurance
We offer a wide range of health and welfare programs that vary depending on office location. These generally include medical, dental, short\-term disability, long\-term disability, life, accidental death, labor accident and business travel accident insurance.

Holiday \& Vacation Policies
We offer competitive vacation policies based on employee level and office location. We promote time off from work to recharge by providing generous vacation entitlements and a minimum of three weeks expected vacation usage each year.

Financial Wellness \& Retirement
We assist employees in saving and planning for retirement, offer financial support for higher education, and provide a number of benefits to help employees prepare for the unexpected. We offer live financial education and content on a variety of topics to address the spectrum of employees’ priorities.

Health Services
We offer a medical advocacy service for employees and family members facing critical health situations, and counseling and referral services through the Employee Assistance Program (EAP). We provide Global Medical, Security and Travel Assistance and a Workplace Ergonomics Program. We also offer state\-of\-the\-art on\-site health centers in certain offices.

Fitness
To encourage employees to live a healthy and active lifestyle, some of our offices feature on\-site fitness centers. For eligible employees we typically reimburse fees paid for a fitness club membership or activity (up to a pre\-approved amount).

Child Care \& Family Care
We offer on\-site child care centers that provide full\-time and emergency back\-up care, as well as mother and baby rooms and homework rooms. In every office, we provide advice and counseling services, expectant parent resources and transitional programs for parents returning from parental leave. Adoption, surrogacy, egg donation and egg retrieval stipends are also available.

Benefits at Goldman Sachs
Read more about the full suite of class\-leading benefits our firm has to offer.

Opportunity Overview
CORPORATE TITLE
Support
OFFICE LOCATION(S)
Madrid
JOB FUNCTION
Administrative Assistants \- Non MC
DIVISION
Asset \& Wealth Management

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