Personal Assistant to CEO

About the Client
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Our client is a fintech recruitment agency that partners with ambitious financial technology companies across Europe and beyond. They are seeking a highly organized and proactive Personal Assistant to support their Founder. The role involves managing a variety of business, administrative, and personal tasks. The aim is to save the Founder’s time, bring organization to a fast\-paced workflow, support effective decision\-making, and drive projects to completion. This role requires a deep understanding of the business and its priorities, evolving into a trusted partner for the Founder.

Role Overview
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This is an exciting opportunity to work closely with the Founder of a successful fintech company. As a Personal Assistant, you will manage a wide range of responsibilities, from handling the Founder’s calendar to organizing travel and coordinating various tasks. This role is not just about assistance; it involves becoming a key player in the company's operations, with opportunities to take ownership of complex responsibilities and grow within a dynamic environment.

Key Responsibilities
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• Manage the Founder’s calendar, appointments, meetings, reminders, and day\-to\-day schedule.


• Organize business and personal travel, including flights, hotels, transfers, and other arrangements.


• Handle personal errands and lifestyle tasks such as organizing gifts, deliveries, and reservations.


• Research and compare services, vendors, and products, providing clear recommendations.


• Coordinate with external providers and follow up to ensure task completion.


• Support daily operational and administrative matters, including documents and payments.


• Take ownership of ad\-hoc requests and unexpected situations, finding solutions independently.

• Previous experience as an Executive Assistant, Founder Associate, Project Manager, or in a similar role.


• Strong organizational and time\-management skills.


• High level of independence and ownership.


• Excellent research skills and ability to find the best options based on various requirements.


• Attention to detail and ability to manage multiple tasks simultaneously.


• Discretion and confidentiality in handling information.


• Comfortable communicating with diverse individuals and resolving issues.


• Tech\-savvy with modern online tools, booking platforms, and AI tools.


• Previous experience with a Founder or in a startup, recruitment, or fintech environment is an advantage.


• Languages: English C1, Russian C1\.

• Strong ownership mentality


• Ability to structure large amounts of information and communicate key points concisely


• Speed and independence in managing multiple priorities


• Problem\-solving skills


• Adaptability and flexibility

• Competitive salary aligned with experience


• Collaborative and transparent team culture


• Close work with the Founder of a successful business


• High\-impact role in a scaling fintech company


• Recognition of personal milestones and achievements

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