Personal Assistant

Key responsibilities:

• Manage and maintain the day\-to\-day administrative needs of two businesses operating from the same location.


• Serve as a central point of coordination for financial, administrative, and operational matters across both companies.


• Maintain organized financial records, invoices, receipts, expenses, payments, and other company documentation.


• Monitor accounts payable and accounts receivable, ensuring bills and obligations are handled on time and outstanding payments are followed up on.


• Coordinate with accountants, bookkeepers, banks, vendors, and other external professionals as needed.


• Monitor company accounts and financial activity, identifying discrepancies, unusual expenses, or items requiring attention.


• Assist with cash\-flow monitoring, budgeting, expense tracking, and general financial oversight.


• Ensure recurring payments, subscriptions, contracts, insurance, licenses, and other ongoing business obligations remain current.


• Keep important deadlines, renewals, filings, payments, and administrative requirements organized and on schedule.


• Maintain accurate and well\-organized company records, contracts, correspondence, and confidential information.


• Oversee general office and business administration, ensuring both companies have what they need to operate efficiently.


• Coordinate with employees, contractors, suppliers, and service providers to ensure tasks and responsibilities are completed.


• Establish and maintain organized systems and procedures for managing administrative and operational responsibilities.


• Assist with purchasing, vendor management, and ensuring the businesses are receiving appropriate value from ongoing services.


• Help coordinate meetings, appointments, schedules, and other business activities as required.


• Handle sensitive and confidential business and financial information with discretion and professionalism.

Localização do trabalho: Presencial

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