Personal Assistant

Executive Assistant — Mr. Mushroom Inc.

About us
Mr. Mushroom Inc. is a functional coffee brand — mushroom coffee, matcha, gummies and chocolate, formulated to a real espresso palette and built on honest, verifiable ingredient claims rather than hype. We are based in Rome and launching across Italy, the UK and the wider European market. We are small, moving fast, and building something we genuinely care about.

We are looking for a sharp, organised person to take the day\-to\-day load off the founder so the business can move faster. This begins as an executive assistant role, but it does not stay still — the right person grows into being the operational right\-hand of the company.

The role
You will start as the founder's executive assistant — keeping the calendar, the inbox and the day\-to\-day running smoothly so nothing slips through the cracks. But this is a launch\-stage company, and the person in this seat will quickly find themselves doing far more than classic assistant work. Over time, as trust builds, you will take ownership of whole areas: liaising with suppliers, coordinating with our accountant and lawyers, and reaching out to potential partners and collaborators on the founder's behalf. If you want a role you can grow with, and eventually shape, this is that role.

What you'll do from day one

• Manage the founder's calendar, meetings and travel, and protect their time


• Triage the inbox, draft and send emails, and make sure nothing important goes unanswered


• Handle day\-to\-day errands and personal\-assistant tasks as they come up


• Keep documents, files and simple records organised and easy to find


• Take notes in meetings and follow up on action points so things actually get done


• Be the reliable point of contact who keeps the day moving

What you'll grow into
As you learn the business, the role expands into operations and coordination — the connective tissue that keeps a growing brand running:

• Managing relationships with suppliers and our third\-party logistics partner, and chasing things through to completion


• Coordinating with our accountant and lawyers on paperwork, deadlines and compliance


• Reaching out to potential collaborators and brand partners, and keeping those conversations warm


• Identifying and contacting social\-media influencers and creators for partnerships


• Owning small projects end to end, from first email to done

You will not be expected to know all of this on day one. You will be expected to want to learn it.

Who you are

• Exceptionally organised, with a real instinct for staying on top of details and deadlines


• A clear, confident writer who can draft a professional email without hand\-holding


• Proactive — you spot what needs doing and do it, rather than waiting to be asked


• Discreet and trustworthy with sensitive business and personal matters


• Comfortable talking to suppliers, partners and professionals on the founder's behalf


• Calm under pressure, and genuinely unfazed by a fast\-moving, changing to\-do list


• Fluent in English and Italian, spoken and written


• Based in or near Rome, or willing to be

Nice to have

• Previous experience as an EA, PA or in operations, ideally at a startup or small business


• Familiarity with the food, beverage, wellness or e\-commerce world


• Experience dealing with suppliers, logistics or regulatory paperwork


• A feel for social media and influencer outreach


• A third language such as Spanish, German or French, given our European launch

The practical details

• Rome ( to start)

Job Type: Full\-time

Pay: From €14,400\.00 per year

Work Location: Hybrid remote in 00186 Roma

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