Personal Assistant

Personal Assistant to Managing Director

Role Type: Full-time, Permanent, Office Based

Location: Greater Glasgow

Salary: DOE

If you’re looking for a role where you can make a genuine impact while continuing to develop professionally, this could be a great opportunity to step into a fast-paced and rewarding environment. This position offers the chance to support a senior leader within a well-established, large-scale organisation, where collaboration, high standards and career development are genuinely encouraged.

What’s on offer

• Competitive salary


• Performance-related bonus


• Private healthcare and life assurance


• Contributory pension scheme


• Access to a flexible benefits platform (including retail discounts and wellbeing resources)


• A supportive culture focused on progression and inclusivity

You’ll be responsible for providing high-level, confidential administrative and organisational support to the Managing Director, while also assisting the wider leadership team where required. This is a pivotal role that helps ensure the smooth day-to-day running of the office and alignment across departments.

Key responsibilities

• Managing complex diaries, coordinating meetings, and handling correspondence efficiently


• Preparing reports, presentations, and documentation to a high standard and within deadline


• Supporting decision-making by ensuring accurate and timely information is available


• Organising travel and accommodation in line with company policies


• Attending meetings, taking detailed minutes, and tracking follow-up actions


• Assisting in handling customer-related matters to protect brand reputation


• Providing additional support to senior stakeholders across finance and HR functions


• Overseeing general office administration, including supplies, facilities, and workplace standards


• Maintaining health & safety documentation and supporting audit preparation


• Coordinating internal events and meetings

• Previous experience in a similar PA or senior administrative role is essential


• Strong working knowledge of Microsoft Office (Excel, Outlook, PowerPoint; Power BI advantageous)


• Excellent written and verbal communication skills


• Highly organised, with the ability to manage multiple priorities and deadlines

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