Personal Assistant / Executive Assistant to Sales Director

Personal Assistant / Executive Assistant to Sales Director

Ginai Pharmaceuticals – St Neots, Cambridgeshire
£25,000 per year
Full\-time \| Permanent \| Office\-based

About the role

Ginai Pharmaceuticals is a growing pharmaceutical wholesaler based in St Neots.

As the business continues to grow, we're looking for an organised, ambitious and proactive Personal Assistant / Executive Assistant to work directly alongside our Sales Director.

This is not a traditional PA role where you'll simply manage a diary and wait for instructions.

We're looking for someone who takes ownership, keeps things moving and becomes a genuine right hand to the Director.

You should be the type of person who sees something needs doing and thinks:

"Leave it with me."

Your responsibilities

Your day\-to\-day responsibilities will include:

• Managing the Sales Director's diary and appointments


• Scheduling and coordinating customer and supplier meetings


• Organising customer visits, business travel, hotels and events


• Managing reminders, deadlines and follow\-up actions


• Monitoring and helping prioritise emails and correspondence


• Drafting professional emails and routine responses


• Chasing customers, suppliers and internal team members for outstanding actions


• Preparing documents and information ahead of meetings


• Taking meeting notes and creating clear action lists


• Keeping ongoing projects organised and moving forward


• Liaising with our sales, warehouse and accounts teams


• Helping coordinate exhibitions, conferences and company events


• Carrying out research when required


• Handling confidential information with discretion


• Using AI and modern technology to improve productivity and reduce administration


• Providing general executive and administrative support to the Sales Director

As you become established in the role, you'll learn how the Director works and increasingly be trusted to handle matters independently.

What we're looking for

Previous PA, Executive Assistant, Office Administrator, Office Manager or similar experience would be beneficial, but we're equally interested in someone with the right attitude and ability.

You should be:

• Exceptionally organised


• Proactive and able to use your own initiative


• Confident and professional


• Comfortable speaking to customers and suppliers


• A strong written and verbal communicator


• Comfortable chasing people and getting answers


• Able to manage multiple priorities


• Calm and organised in a fast\-moving environment


• Confident using Microsoft Office and modern technology


• Interested in using AI tools to work more efficiently


• Commercially aware


• Discreet and trustworthy


• Keen to learn and develop

Pharmaceutical industry experience is not required. Full training on our business and industry will be provided.

What we're offering

• £25,000 per year


• Full\-time, permanent position


• Direct exposure to the leadership of a growing business


• Significant responsibility from an early stage


• Training and development


• Opportunity for the position to grow as the company grows


• Modern, technology\-focused working environment

This role would suit someone who wants more than a standard administrative position.

You'll work directly alongside a Director, gain exposure to different areas of the business and have the opportunity to develop the position considerably over time.

Location: St Neots, Cambridgeshire
Salary: £25,000 per year
Job type: Full\-time, Permanent
Work location: In person

Application question

In a few sentences, tell us about a time you took ownership of a problem without being asked and what you did to resolve it.

Pay: £25,000\.00 per year

Benefits:

• Free parking


• On\-site gym


• On\-site parking

Work Location: In person

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