Personal Assistant and Office Manager - Part Time
Macildowie are working with this client based in Birmingham City Centre to recruit a Part-Time PA / Office Manager within a professional services environment.
This is a permanent opportunity offering 25–30 hours per week, fully office-based, with a competitive salary dependent on experience.
This is a varied and hands-on role, acting as the central point of coordination for a busy office while also providing high-level Personal Assistant support to senior leadership. You will play a key role in ensuring the smooth day-to-day running of the office, supporting operational efficiency and maintaining a professional and well-organised environment.
Key Responsibilities • Acting as the first point of contact for the office, managing calls, visitors, post and deliveries
- Providing dedicated PA support to senior stakeholders, including diary and inbox management
- Coordinating meetings, preparing agendas and tracking follow-up actions
- Managing travel bookings including flights, accommodation and events
- Supporting the organisation of internal and external events
- Overseeing office supplies, purchasing and supplier coordination
- Managing facilities, health & safety compliance and maintenance schedules
- Liaising with property management and external contractors
- Supporting onboarding processes for new starters, including IT coordination
- Maintaining accurate records, documentation and internal systems
- Strong organisational and time management skills
- Excellent communication skills, both written and verbal
- Proficient in Microsoft Office applications
- Ability to maintain discretion and confidentiality
- A proactive, hands-on approach with a flexible mindset
- Comfortable working independently while supporting a wider team
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