Personal Assistant and Office Manager

PA / Office Manager

Macildowie are working with this client based in Birmingham City Centre to recruit a proactive and highly organised PA / Office Manager on a part-time basis (25-30 hours per week).

Salary: £28,000- £32,000 FTE (dependent on experience)
Location: Birmingham City Centre
Working Pattern: Office-based

This is a varied and hands-on opportunity for an experienced Personal Assistant and Office Manager who enjoys being at the centre of a busy and professional environment. Supporting senior leadership whilst ensuring the smooth day-to-day running of the office, you will play a key role in maintaining an efficient, welcoming and well-organised workplace.

Key Responsibilities:

• Provide PA support to senior leadership, managing complex diaries, meetings and correspondence.


• Coordinate appointments, schedules and travel arrangements including flights, rail, accommodation and taxis.


• Prepare meeting agendas and ensure follow-up actions are tracked and completed.


• Manage multiple inboxes, prioritising communications and responding where appropriate.


• Act as the main point of contact for visitors, deliveries, incoming calls and general office enquiries.


• Support the planning and coordination of company events, meetings and team activities.


• Manage office purchasing requirements including supplies, equipment and consumables.


• Oversee facilities management, ensuring maintenance schedules, health & safety requirements and compliance activities are completed.


• Coordinate supplier relationships and contractor visits.


• Support onboarding activities for new starters, including equipment coordination and administration.


• Assist with document preparation, presentations, reporting and general administration.


• Support wider business initiatives and projects as required.

About You:

• Previous experience within a PA, Executive Assistant, Office Manager or Senior Administrative role.


• Strong organisational skills with the ability to manage multiple priorities simultaneously.


• Excellent communication skills, both written and verbal.


• Confident managing senior stakeholder relationships.


• Strong working knowledge of Microsoft Office applications.


• Highly professional with the ability to maintain confidentiality.


• Self-motivated, adaptable and comfortable working autonomously.


• A positive and proactive approach to problem-solving.

This is an excellent opportunity to join a growing and ambitious organisation where you can make a genuine impact while working closely with senior leadership.

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