People & Office Assistant – CIP contract

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<h3><strong>ABOUT OGILVY SOCIAL.LAB</strong></h3>
<p>Ogilvy Social.Lab (OSL) is a full-service advertising agency headquartered in Brussels’ WPP Campus. As part of the international Ogilvy network, our operations span four continents with over 15 nationalities on the 130-strong team working in our offices – our mindset is borderless.</p>
<p>We proudly collaborate with prominent international and regional clients, including Absolut, Unilever, Mondelez, Ford, IKEA, Lidl, Orange, EU and Belgian institutions, fueling their success locally &amp; internationally.</p>
<p>Entrepreneurship pulses through our veins, embodying our name with a "lab” mentality. We constantly innovate and experiment, staying in sync with the ever-evolving digital media landscape we specialise in.</p>
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<h3><strong>ROLE</strong></h3>
<p>As our People &amp; Talent Coordinator, you’ll play a central role in attracting, engaging, and welcoming the talent that drives our agency forward, while also ensuring the smooth day-to-day running of our office environment.</p>
<p>You’ll gain hands-on experience in recruitment, onboarding, employee engagement, and office coordination, acting as a key point of contact for both people-related and administrative matters. Your role will be essential in creating a welcoming, efficient, and well-organised workplace where creativity thrives.</p>
<p>We’re looking for someone to join us on a <u>CIP contract</u> for the remainder of 2026, with the possibility of extension. This is a full-time position based at our Brussels office.</p>
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<h3><strong>RESPONSIBILITIES</strong></h3>
<p>People &amp; Talent</p>
<ul>
<li>Manage job postings across platforms and support talent sourcing (LinkedIn, job boards).</li>
<li>Screen CVs and support the management of our ATS.</li>
<li>Coordinate interviews and collect feedback from hiring managers.</li>
<li>Support onboarding activities to ensure a smooth and welcoming experience for new joiners.</li>
<li>Maintain accurate and confidential employee records.</li>
<li>Assist in organising People initiatives, engagement activities, and internal events.</li>
<li>Support ad-hoc HR and DEI projects.</li>
<li>Act as a friendly and approachable point of contact for employees on People-related topics.</li>
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<p>Office &amp; Operations</p>
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<li>Serve as the first point of contact for visitors and clients, ensuring a warm and professional welcome.</li>
<li>Coordinate and prepare client meetings (room setup, catering, logistics) to deliver a great in-office experience.</li>
<li>Maintain a clean, organized, and professional office environment.</li>
<li>Manage office supplies, including inventory tracking and ordering.</li>
<li>Oversee the general company mailbox and ensure timely communication.</li>
<li>Liaise with different departments to ensure smooth information flow and resolve administrative issues.</li>
<li>Support IT coordination, including basic IT inventory management.</li>
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<h3><strong>PROFILE</strong></h3>
<ul>
<li>Curious, organised, and people-oriented, with a strong service mindset.</li>
<li>Excellent communication skills in English (French or Dutch is a plus).</li>
<li>Strong organisational and time management skills, with the ability to multitask and prioritise effectively.</li>
<li>Detail-oriented with a proactive, problem-solving attitude.</li>
<li>Comfortable with MS Office and quick to learn new tools (ATS, office systems).</li>
<li>Friendly and approachable, with the ability to build positive relationships with colleagues and visitors.</li>
<li>Adaptable and able to work under pressure in a dynamic environment.</li>
<li>High level of discretion and integrity when handling confidential information.</li>
<li>Previous experience (internship or early career) in HR, administration, office support, or event coordination is a plus.</li>
</ul>
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<h3><strong>OFFER</strong></h3>
<ul>
<li>Full-time opportunity through a CIP contract.</li>
<li>Be part of an ever-growing, trendsetting advertising agency based in the new WPP Campus.</li>
<li>Work alongside a team of diverse and people-focused individuals, on impactful projects and with an array of local, regional, and global clients.</li>
<li>We are committed to keeping our environmental footprint low and ensuring that our work is ethical.</li>
<li>We thrive on transparency – Our words and promises produce actions.</li>
<li>As an Ogilvy Social.Lab employee, you will be provided with continuous opportunities to grow through training while doing strong work that works.</li>
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