People Administration Assistant (Part-Time, 9-Month Contract) - Westbury - (HAW2723)

Location: Bridge House, Station Road, Westbury, BA13 4HR
Salary: £13\.45 \- £14\.00 per hour (dependent on experience)
Contract: Fixed\-term contract for 9 months
Working pattern: 15 hours per week \| Monday\-Friday \| 9:00am\-12:00pm
Interview Date: Tuesday 6th and Wednesday 7th October 2026\. Please ensure you are available to attend an interview on this date before applying.

At HW Facilities, we believe our people are our greatest asset. As a family\-run commercial cleaning and facilities management company established in 1973, we support over 700 employees across the UK.

Our values underpin everything we do: delivering excellent service, treating people fairly and with respect, building trust through our actions, and creating a sustainable future for our business and communities.

We are looking for a highly organised and proactive People Administration Assistant to join our People Team on a fixed\-term basis. This role will provide essential administrative support across all areas of the employee lifecycle and help ensure the smooth running of the People Department.

Role Purpose

The People Administration Assistant will provide efficient and accurate administrative support to the People Team, helping to maintain employee records, support recruitment and onboarding activities, process People\-related documentation, and respond to employee queries.

This role is ideal for someone who enjoys administration, has excellent attention to detail, and is looking to gain or develop experience within a People (HR) environment.

Key Responsibilities

Employee Administration

• Maintain accurate employee records, both electronic and paper\-based, ensuring compliance with GDPR requirements.


• Process employee lifecycle documentation, including offer letters, contracts of employment, change of terms letters, leaver paperwork and absence records.


• Update People systems and databases with employee information.


• Assist with filing and document management.

• Support recruitment administration activities.


• Arrange interviews and issue interview confirmations.


• Prepare new starter paperwork and onboarding documentation.


• Coordinate pre\-employment checks, including Right to Work checks, references, DBS checks where applicable, and vetting requirements.


• Support induction arrangements for new employees.

• Act as a first point of contact for routine People queries (telephone, email \& in\-person queries).


• Respond to requests from employees and managers in a professional and timely manner.


• Escalate more complex matters to the Senior People Manager or Head of People.

• Assist with preparing information required for payroll processing.


• Monitor completion of mandatory compliance documentation.


• Support audits and compliance checks as required.


• Maintain training, vetting and certification records.

• Schedule meetings and prepare documentation where required.


• Take notes and minutes during meetings.


• Support People projects and departmental initiatives.


• Assist with the management of the shared People inbox.


• Produce reports and spreadsheets as requested.

• Previous administration experience.


• Excellent attention to detail and accuracy.


• Strong organisational and time\-management skills.


• Ability to handle confidential information with discretion.


• Good written and verbal communication skills.


• Proficiency in Microsoft Office, including Outlook, Word and Excel.


• Ability to prioritise workload and work independently.

• Previous HR, recruitment, payroll or People administration experience.


• Knowledge of employment\-related documentation and processes.


• Experience using HR or payroll systems.


• CIPD qualification or willingness to study towards one.

We are looking for someone who is:

• Highly organised and dependable.


• Friendly, approachable and professional.


• Able to build positive relationships with colleagues.


• Comfortable working in a fast\-paced environment.


• Proactive and willing to support a variety of tasks.


• Committed to maintaining confidentiality and professionalism.

• 15 hours per week, Monday to Friday, 9\.00am to 12\.00pm.


• Employee Assistance Programme.


• Pension scheme, subject to eligibility.


• Free onsite parking.


• Supportive and friendly working environment.


• Opportunity to gain valuable People Team experience.

HW Facilities is an inclusive, equal\-opportunity employer. We aim to attract, develop, and retain talented people from a wide range of backgrounds. We are committed to treating all candidates fairly, with respect and dignity throughout the recruitment process.

Pay: £13\.45\-£14\.00 per hour

Expected hours: 15\.0 per week

Application question(s):

• Do you have at least 1 year of administration experience in an office\-based environment?


• Are you able to work at our Westbury office Monday\-Friday, 9:00am\-12:00pm?


• Do you have experience using Microsoft Outlook, Word and Excel?


• Do you have previous HR, Recruitment, Payroll or People Administration experience?

This listing is from Indeed. View original listing ↗