Payroll Specialist

<p class="p1">ComplyAdvantage is looking for a detailed, tech-savvy Payroll Specialist to manage end-to-end payroll operations across our expanding international regions. In this role, you will partner closely with HR, Finance, and external providers to execute flawless monthly and semi-monthly runs, resolve employee queries, and ensure strict compliance. If you thrive in fast-paced, multinational environments and love leveraging automation and data accuracy to scale HR processes, we would love to have you on our team.<strong><br><br>As a Payroll Specialist, you will:</strong></p>
<ul class="ul1">
<li class="li2">Execute timely and accurate payroll processing on a monthly and semi-monthly basis;</li>
<li class="li3">Collect and centralize all payroll supporting information (personal detail changes, annual or medical leaves, salary changes, bonuses and commissions, meal tickets, benefits in kind, new joiners, leavers, etc.);</li>
<li class="li3">Collaborate with HR for verification of payroll changes (e.g., new starters, leavers, bank detail changes, and other amendments to the payroll);</li>
<li class="li4">Work closely with the outsourced payroll providers and maintain outstanding relationships for successful payroll processing;</li>
<li class="li1"><span class="s1">Act as the first point of contact for employees on their payroll-related queries via e-mail, the case management system (Jira), or Slack;</span></li>
<li class="li1"><span class="s1">Manage employee requests promptly, knowledgeably, and professionally within the agreed SLAs;</span></li>
<li class="li2">Perform payroll reconciliations and payroll reporting to ensure 100% payroll accuracy;</li>
<li class="li4">Provide support and availability during audit periods;</li>
<li class="li1">Raise payroll payments for approval with the Finance department to ensure funds are ready to meet payroll cut-offs;</li>
<li class="li1">Perform pre- and post-payroll validation checks to identify discrepancies, trends, or risks before finalization;</li>
<li class="li1">Monitor legislative and compliance changes and support timely implementation of any required payroll updates;</li>
<li class="li1">Ensure secure handling, storage, and transmission of sensitive payroll data, in line with data protection standards and company policy;</li>
<li class="li1">Offer support during the implementation of global-scale payroll projects.</li>
</ul>
<p class="p5"> </p>
<p class="p1"><span class="s1"><strong>From time to time, you will also:</strong></span></p>
<ul class="ul1">
<li class="li1">Manage more complex employee lifecycle cases as they arise, such as terminations, retroactive adjustments, and off-cycle payments;</li>
<li class="li1">Coordinate and validate payroll-related data integrations between internal systems (HRIS, time tracking, finance) to ensure data consistency;</li>
<li class="li1">Take ownership of payroll data quality through periodic audits and data-cleansing activities;</li>
<li class="li1">Collaborate cross-functionally with Finance, HR, and other stakeholders to improve data flow and operational efficiency;</li>
<li class="li1">Help develop and maintain internal controls that reduce the risk of payroll errors or data inconsistencies;</li>
<li class="li1">Support testing, validation, and feedback cycles when payroll-related tools or systems are updated;</li>
<li class="li1">Maintain audit readiness by organizing documentation and ensuring traceability of payroll data.</li>
</ul>
<p class="p5"> </p>
<p class="p1"><span class="s1"><strong>Team Responsibilities:</strong></span></p>
<ul class="ul1">
<li class="li3">The ability to work under pressure and prioritize to meet tight deadlines.</li>
<li class="li3">Team player who demonstrates commitment through clear and timely communication.</li>
<li class="li3">Strong verbal and written communication skills, with the ability to investigate queries and escalate as required on a timely basis both internally and externally.</li>
<li class="li3">Ability to respect, protect, and maintain highly confidential information.</li>
<li class="li3">Visionary who seeks constant improvement of internal processes with a strong focus on work automation.</li>
</ul>
<p class="p4"><strong>What you’ll need:</strong></p>
<ul class="ul1">
<li class="li3">Bachelor’s Degree in one of the following: Economics, Accounting, Human Resources, Psychology, or Sociology</li>
<li class="li3">Intermediate to Advanced Excel skills</li>
<li class="li4">Experience with case ticketing management (preferably Jira)</li>
<li class="li6">1-2 years of relevant experience in payroll operations</li>
<li class="li6">Experience in multinational environments (professional or academic) with rapid growth</li>
<li class="li6">Experience administering payroll across multiple regions in different currencies</li>
</ul>
<p class="p5"> </p>
<p class="p3"><strong>Great to have:</strong></p>
<ul class="ul1">
<li class="li3">Payroll Technician Certificate (CIPP) or other payroll-focused qualifications or certificates</li>
<li class="li3">Experience with end-to-end payroll processes, in-house or outsourced</li>
<li class="li3">Experience with payroll in any of our regions — EMEA (Romania, Portugal, UK), APAC (Singapore), or North America (USA) — is highly appreciated</li>
<li class="li3">Knowledge of labor law or compliance requirements in any of the above countries, or in EMEA more broadly, is a plus</li>
<li class="li3">Experience with complex HRIS systems, integrations, or knowledge of HRIS platforms (e.g., HiBob, Bob Payroll) is a plus</li>
<li class="li3">Good use of AI tools (e.g., Claude, Gemini) and an AI-driven mindset, with a focus on process improvement, automation, and efficiency</li>
</ul>
<p class="p4"><strong><br>Soft Skills:</strong></p>
<ul class="ul1">
<li class="li3">High level of accuracy and attention to detail</li>
<li class="li3">Highly organized and autonomous</li>
<li class="li3">Curious mindset, focus on learning and continuous improvement</li>
</ul>
<p class="p1"><strong>Benefits:</strong></p>
<ul>
<li>Competitive Salary </li>
<li>Equity as we want you to have a part of what we are building </li>
<li>Unlimited Time Off Policy - A work-life balance and focus on our wellbeing are critical to keeping us performing at our best.</li>
<li>We embrace a hybrid approach that requires employees to be in the office for two days a week. We strongly believe that this approach fosters collaboration and enables the building of meaningful relationships.</li>
<li>You will also get an annual budget to kit out your home office</li>
<li>Opportunity to work on innovative projects with smart like-minded people who are keen to share their knowledge and continuously improve</li>
<li>Annual learning budget to drive your performance and career development</li>
<li>Working from home budget</li>
<li>Meal Vouchers 45 RON/ Day</li>
<li>Access to an Employee Assistance Programme (Atlas) </li>
<li>Medical Insurance</li>
<li>7Card Subscription (upon request)</li>
</ul>
<p><em>The base salary range for this role is 83,000.00 - 104,000.00<span data-sheets-root="1"> RON</span> (gross) + equity and benefits. The actual pay may vary based on factors such as location, experience, and skills.</em></p><div class="content-conclusion"><p><strong>About us:</strong></p>
<p>Our mission is to empower every business to eliminate financial crime. </p>
<p>By harnessing AI, a unified platform, and an extensive partner ecosystem, we help customers turn compliance into a catalyst for growth, operational resilience, and enduring regulatory trust.</p>
<p>More than 3,000 enterprises across 75 countries rely on our end-to-end platform and the world’s most comprehensive financial crime risk intelligence. With full-stack agentic automation, we help organizations automate up to 95% of KYC, AML, and sanctions reviews, cut onboarding times by 50%, reduce false positives by 70%, and handle 7x more work with the same staff.</p>
<p>ComplyAdvantage is headquartered in London and has global hubs in New York, Lisbon, Singapore, and Cluj-Napoca. It is backed by Balderton Capital, Index Ventures, Ontario Teachers’ Pension Plan, Goldman Sachs, and Andreessen Horowitz. Learn more about compliance re-engineered for the age of AI at <a href="http://complyadvantage.com">complyadvantage.com</a>.</p></div>

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