Payroll & Admin Manager

As our Payroll & Administration Manager, you will lead payroll, benefits, pensions and HR administration across a growing multi-site 3PL operation. This role ensures accurate and timely payroll delivery, effective people services, and strong HR data governance.

As our Payroll & Administration Manager, you will lead payroll, benefits, pensions, and HR administration across a growing multi-site 3PL operation. This role ensures accurate and timely payroll delivery, effective people services, and strong HR data governance.

The postholder will be the organisation’s expert on payroll legislation, HMRC compliance, and HR data integrity.

You and your role:

Payroll Management

• Lead end-to-end weekly and monthly payroll across multiple sites.


• Ensure accurate pay calculations including overtime, premiums, and statutory payments.


• Maintain HMRC compliance (RTI, tax, NI, year-end)


• Manage audits, queries, and payroll system optimisation.

Benefits & Pensions Administration

• Manage company benefits and schemes.


• Oversee pensions including auto-enrolment and compliance.


• Consult with providers and ensure accurate contributions.

HR Administration & Data Governance

• Ensure accurate HRIS data for all employee lifecycle changes.


• Maintain strong data governance aligned to GDPR.


• Safeguard sensitive employee information.

Data, Reporting & Insights

• Own HR and payroll data accuracy and reporting


• Produce reports, dashboards and KPIs.


• Analyse trends (absence, labour costs, headcount)


• Provide insights to support business decisions.

Compliance & Risk Management

• Ensure compliance with UK payroll and employment legislation.


• Lead audits and maintain policies and procedures.

Leadership & Stakeholder Management

• Lead and develop the People Services team.


• Partner with HR, Finance and Operations stakeholders


• Drive continuous improvement and efficiency.

About you:

Essential

• Experience managing payroll in a multi-site environment.


• Strong UK payroll and HMRC knowledge


• Benefits and pension administration experience


• Strong HR data, reporting and HRIS skills.


• Team leadership and stakeholder management experience


• High attention to detail and analytical mindset

Desirable

• CIPP qualification (or working towards)


• Unionised environment experience


• HR/payroll system implementation experience


• BI tools or advanced Excel skills

About Us

ID Logistics is an international contract logistics group with a presence in 20 countries, representing more than 8.0 million square meters of warehousing facilities in Europe, America, Asia, and Africa, with over 42,000 employees. With a client portfolio balanced between retail, industry, detail picking, healthcare and e-commerce sectors, ID Logistics is characterised by offers involving a high level of technology.

We have been growing for 25 years, with an ethos of everyone being united and where innovation is constant. We have a demanding job to do, and we must move fast while being rigorous and precise.

We launched our first UK branch in June 2023, our 2nd in August 2025, our 3rd in May 2026 and we are now onto site number 4!

Operational excellence is one of the founding values of ID Logistics and each employee contributes to it: all your ideas, we will listen to them, and all your past experiences will enrich us.

This is an onsite role.

REF-228 973

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