Part-Time Office Manager & Executive Assistant to the CEO – Barcelona (50%)

The role

Part\-time position (50%) — on\-site presence in our Barcelona office required on Mondays only.

We are looking for a French\-speaking Office Manager \& Executive Assistant to the CEO to join our Barcelona team on a part\-time basis (50%).

You will play a central role in the day\-to\-day organisation of our Barcelona office, while working closely with our CEO and supporting the wider team across Barcelona and Dubai.

This is a hands\-on role for someone who is organised, proactive and enjoys making things run smoothly. Success in this position means anticipating needs, keeping priorities well organised and becoming a trusted point of contact for both the CEO and the wider team.

Responsibilities

• Manage the CEO’s calendar, scheduling and meeting coordination


• Organise business travel, including flights, hotels, transportation and expense reports


• Manage and process expense reports for the CEO and wider team, ensuring accurate tracking and timely submission


• Coordinate internal and external meetings, business lunches and other day\-to\-day logistics


• Prepare, format and proofread documents, correspondence and presentations


• Manage the day\-to\-day running of the Barcelona office, including suppliers, invoices, office services and basic budget tracking


• Support the wider team with organisational and administrative matters


• Anticipate upcoming needs and ensure priorities and follow\-ups are handled smoothly

• Fluent French and English


• At least 1 year of relevant experience as an Executive Assistant, Office Manager, Team Assistant or in a similar role


• Strong organisational and communication skills


• Excellent attention to detail


• Discreet, professional and comfortable handling confidential information


• Proactive, autonomous and solution\-oriented


• Based in Barcelona, with on\-site presence required every Monday


• Available for a long\-term part\-time position (50%)

Langue:

• Français et Anglais (Requis)

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