Part Time Office Administrator

PST are looking for an organised, reliable and proactive Part\-Time Office Administrator to join our growing team based in Clifton, Bristol.

This is a varied and important role within the business where you will help run the day\-to\-day office operations while supporting both the Managing Director and Operations Manager.

We are flexible on working patterns and are looking for approximately 20 hours per week, which could be worked across 3 full days or spread over 4–5 shorter days for the right candidate.

The Role

This is a hands\-on office\-based role where no two days are the same. You will be responsible for helping keep the office organised and running smoothly while supporting administration across the business.

Main Responsibilities

Office \& Telephone Management

Manage incoming calls with professional phone etiquette and direct enquiries appropriately

Answer incoming office calls and divert to mobiles when required

Manage out\-of\-hours voicemail

Check and record messages

Pass messages and updates via email

Office Administration

Organise and maintain filing systems, both physical and digital, ensuring easy retrieval of information

Perform data entry tasks accurately using Microsoft Office and Dynamics 365 software

Handle administrative duties such as photocopying, scanning and distributing mail

Check and distribute incoming post

Scan and email documents as required

Check for post delivered to neighbouring offices

Maintain a tidy and organised office environment to promote efficiency

Sales \& Operations Administration

Processing delivery notes

Preparing and sending quotations

Processing purchase orders

Monitoring and reporting expenses

Assist with scheduling appointments, meetings and maintaining calendars

Support the preparation of reports, correspondence and other documentation as required

Booking hotels and travel as required and approved

Managing fuel card administration

Weekly communication with suppliers to ensure best fuel rates

Checking supplier invoices for accuracy

Vehicle \& Driver Administration

Introduce and maintain weekly vehicle checks with drivers

Record and report vehicle issues or damage

Book vehicle servicing and maintenance

Carry out driver licence checks for insurance purposes

Team Support

Support team members with various clerical and administrative tasks

Help ensure the smooth running of daily business operations

Provide support to the Managing Director and Operations Manager as required

What We’re Looking For

We are looking for someone who is highly organised, confident communicating with people and able to work independently.

Essential Skills \& Experience

Previous administration or office experience

Good working knowledge of Microsoft Office, particularly Excel

Experience using spreadsheets and data entry systems

Strong attention to detail and accuracy

Good written and verbal communication skills

Organised and efficient approach to work

Ability to manage multiple tasks and priorities

Professional and friendly telephone manner

Preferred (but not essential)

Experience using Dynamics 365

Experience working within transport, logistics or operations

Experience managing vehicle or driver administration

What We Offer

Flexible part\-time working hours

Permanent office\-based role

Friendly and supportive working environment

Opportunity to become a key part of a growing business

Salary \& Hours

Approximately 20 hours per week

Flexible working pattern available

Starting from £15 per hour depending on experience

Location

Office based role in Clifton, Bristol.

Pay

Work Location: In person

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