Operations Manager (Office Based)

Key Responsibilities:

Office \& Administrative Management

• Oversee the smooth day\-to\-day running of the office and ensure efficient administrative processes


• Manage office supplies, facilities, and equipment, coordinating maintenance or procurement as required


• Develop and maintain office procedures, policies, and filing systems (digital and physical)


• Act as the first point of contact for general office queries, directing them to the appropriate team or individual

Operations Coordination

• Liaise between site teams, project managers, and office\-based staff to ensure operational continuity


• Assist in the onboarding of new staff, including coordinating inductions, system access, and equipment setup


• Support the implementation and continuous improvement of internal operational processes

Fleet, Tools \& IT Equipment Management

• Manage the company vehicle fleet, including scheduling servicing, NCT/tax renewals, insurance, and maintaining up\-to\-date records


• Coordinate allocation of company vehicles to staff, ensuring accurate assignment and usage records are maintained


• Oversee the inventory of tools and site equipment, including tracking allocation, condition, and maintenance requirements


• Manage IT equipment (laptops, phones, tablets, etc.), coordinating procurement, assignment, and replacement as required


• Liaise with IT support providers and suppliers to ensure equipment and systems remain operational and up to date


• Maintain asset registers for fleet, tools, and IT equipment, ensuring records are accurate and current at all times

Compliance \& Health and Safety

• Maintain and update company registers, certifications, and compliance documentation


• Ensure vehicle, plant, and equipment records are current and compliant with relevant regulations


• Support the management of health and safety documentation, including training records and site certifications


• Assist in the preparation and submission of relevant regulatory filings and returns

HR Administration Support

• Provide administrative support to the HR Manager as required, including maintaining employee records and filing


• Assist with the coordination of staff inductions, training schedules, and onboarding logistics


• Support recruitment administration when required, including scheduling interviews and managing correspondence

Reporting \& Communication

• Prepare regular operational reports and management summaries as required


• Maintain internal communication channels and ensure key information reaches the right teams


• Manage correspondence, including email, post, and phone communications on behalf of management


• Support senior management with ad hoc projects and administrative tasks as needed

Requirements

• 3\+ years’ experience in an office management, operations, or senior administrative role


• Experience working within the construction, mechanical, or trades sector is a distinct advantage


• Demonstrated experience managing multiple priorities in a fast\-paced environment

Skills \& Competencies

• Strong organisational and time management skills with a high level of attention to detail


• Excellent interpersonal and communication skills, both written and verbal


• Proficient in Microsoft 365 (Word, Excel, Outlook, Teams, SharePoint)


• Good working knowledge of computer systems and office technology.


• Comfortable working with internal management systems, databases, and reporting tools


• Ability to work independently, use initiative, and manage workloads without close supervision

Qualifications

• Relevant third\-level qualification in Business Administration, Operations Management, or a related field (preferred)


• Project management or office management certification is an advantage


• Valid driver’s licence

Please note: JCPS Mechanical Ltd is not accepting applications or CVs from recruitment agencies at this time.

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