Operations Manager

Jacobi Robotics is an early\-stage AI and robotics company building software for industrial robotic automation. Using proprietary motion planning, simulation, and AI, we deliver a first\-of\-its\-kind mixed\-case palletizing solution — proven in production and deployed with major logistics and retail companies through a network of integration partners. Our technology partners include Boston Dynamics and ABB. Founded in 2022 by roboticists and AI researchers from UC Berkeley, Carnegie Mellon, and KIT, we are a multinational team: our company headquarters is in Silicon Valley, California, and we have an office in Hamburg, Germany, where part of our engineering and operations are based.

Tasks
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Key Responsibilities

• Accounts payable \& contractor payments. Run the full cycle — receive and log invoices,

route for approval, pay on approval, and chase missing invoices and approvals until

they're resolved. Prepare contractor tax paperwork (W\-9/1099\) with our external

accountants.

• Accounts receivable. Issue milestone invoices, send statements, run dunning, and

reconcile.

• Compliance \& filings. Own a master filings calendar and drive every deadline — US

state registrations and franchise tax, sales\-tax filings, certificates of good standing,

insurance certificates (COIs) — coordinating our external accountants, payroll, and

insurance providers.

• Vendor \& procurement administration. Onboard vendors, manage NDAs and renewals,

keep SaaS licenses / seats / password\-manager access clean, and follow up relentlessly

until vendors deliver on their commitments.

• Hamburg\-local logistics. Stand up and run local shipping/receiving in Hamburg, handle

EUUS customs paperwork, coordinate German\-speaking vendors, manage EU

equipment loaners (3D cameras, scanners), and support the Hamburg office/test\-bed.

• Systems \& documentation. Keep our trackers current, build and maintain SOPs, and

work down the operations\-improvements backlog from "not started" to done.

Requirements
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• Experience supporting a US company or USEU operations (customs, cross\-border

shipping, US state compliance).

• Robotics, hardware, manufacturing, or logistics exposure — useful, not required.


• Experience standing up operations from scratch in a small, fast\-moving company.

Benefits
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• Async\-first, with a fixed overlap for live coordination. The rest of your hours are yours to schedule.


• Rate: €35–60/hr, invoiced monthly.

If you're passionate about robotics, software innovation, and driving real\-world impact through technology, we’d love to hear from you.

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