Operations Assistant
<div class="content-intro"><h1><span style="color: rgb(170, 24, 44);"><strong>Chart Your Journey at Secretariat</strong></span></h1>
<p><span style="color: rgb(0, 0, 0);">From a collaborative culture to teammates who will always be by your side, find a career that will grow with you. Deliver your impact at Secretariat.</span></p>
<p> </p></div><p><strong>ABOUT THE FIRM</strong></p>
<p>Secretariat professionals are trusted in the highest-stakes legal, risk, and regulatory matters around the world.</p>
<p>When you join Secretariat, you become part of a rapidly growing elite team of bright minds and passionate problem-solvers. Your skills and expertise will be utilized on day one – working with the world’s most renowned law firms, leading corporations, and influential institutions to answer complex questions that shape critical financial, economic, and strategic business decisions.</p>
<p>Our globally integrated teams are united by the ambition, energy, and commitment they bring to every challenge. We inspire and empower an open, collaborative culture that embraces ongoing professional development, recognition, diversity, and – most importantly – you.</p>
<p>Make your impact at Secretariat.</p>
<p>This will be a part-time position (20 hours) for 6 months initially and will support our Munich office.</p>
<p><strong>RESPONSIBILITIES</strong></p>
<p><strong>Administrative and Financial</strong></p>
<ul>
<li>Work with MDs to create timely and accurate invoices for relevant projects – including creating additional reports and timesheets</li>
<li>Work with corporate Accounting to ensure the above is timely and accurate</li>
<li>Work with local team members to ensure all time reporting is completed on time</li>
<li>Preparing MD expense reports and recording time as needed</li>
</ul>
<p><strong>Operations</strong></p>
<ul>
<li>Manages contracts and relationships with office vendors and service providers and liaison with building management</li>
<li>Prepares proposal, reports, presentations, and letters for MDs and assist with projects such as data entry, database management and filing systems</li>
<li>Liaison with IT and to set up laptops and softphones for new starters along with workstation and building access</li>
<li>Assist with internal events including office social events and supports marketing on external events</li>
<li>Organizes internal meetings and appointments for the office.</li>
<li>Client lunch / dinner arrangements / reservations</li>
<li>Implements and maintains procedures/administrative processes</li>
<li>Ordering office supplies</li>
<li>Answering company’s mainline phone and directing calls respectively.</li>
<li>Welcome visitors and clients to the office and assist with building access and parking as needed.</li>
<li>Ensure office compliance with health, safety & security protocols.</li>
<li>Responsible for office kitchens and upkeep.</li>
<li>Other duties as necessary.</li>
</ul>
<p><strong>Requirements</strong></p>
<ul>
<li>Associate or bachelor’s degree in a relevant field</li>
<li>At least one year’s previous experience in an office management related role</li>
<li>Previous experience working in a small to mid-size global professional service company is preferred.</li>
<li>Excellent organizational skills and attention to detail</li>
<li>Must be adaptable and flexible to change as well as a team player who demonstrates integrity and professionalism</li>
<li>Previous experience of billing and using an ERP system ( ideally Workday)</li>
<li>Previous experience of office management</li>
<li>Advanced Proficiency in Microsoft Office, specifically in MS Excel, MS Word, and MS PowerPoint</li>
<li>Ability to rapidly learn and adapt to new technologies and online tools/platforms</li>
</ul>
<p> </p><div class="content-conclusion"><h2><span style="color: rgb(170, 24, 44);">A rewarding career above all</span></h2>
<p><span style="color: rgb(0, 0, 0);">There are a lot of fine consulting firms out there. But when everything is on the line, it takes a unique combination of skill and savvy to succeed under pressure.</span></p>
<p><span style="color: rgb(0, 0, 0);">Our culture and people are driven by passion, pride, and performance. Passion for the clients we serve, the work we deliver, and the communities we live in. Pride in our cohesive team recognized for excellence and trusted to perform in the most challenging situations. And our track record of outstanding performance across all of our disciplines speaks for itself.</span></p>
<p><span style="color: rgb(0, 0, 0);"><a id="menur14a" class="fui-Link ___1q1shib f2hkw1w f3rmtva f1ewtqcl fyind8e f1k6fduh f1w7gpdv fk6fouc fjoy568 figsok6 f1s184ao f1mk8lai fnbmjn9 f1o700av f13mvf36 f1cmlufx f9n3di6 f1ids18y f1tx3yz7 f1deo86v f1eh06m1 f1iescvh fhgqx19 f1olyrje f1p93eir f1nev41a f1h8hb77 f1lqvz6u f10aw75t fsle3fq f17ae5zn" style="color: rgb(0, 0, 0);" href="https://secretariat-intl.com/people/" target="_blank">Our people</a> are motivated to be the best in everything they do – from our approach to making the complex simple to the way we mentor our up-and-coming talent to become trusted experts early in their careers.</span></p>
<p><span style="color: rgb(0, 0, 0);">To learn how Secretariat collects, uses, and protects your personal information during the recruitment process, please review our <a class="" style="color: rgb(0, 0, 0);" href="#" data-start="282" data-end="301">Privacy Policy</a></span></p>
<p> </p></div>
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