Operations and Executive Assistant. Boutique Law Firm. Central London

This is a great opportunity for an exceptionally organised, detail-oriented and proactive Operations and Executive Assistant to join a growing boutique law firm, working closely with the Managing Partner. This is a particularly important role within the Firm, and the successful candidate will become a central point of coordination across the Firm's operations while also providing high-quality executive and personal support to the Managing Partner.

Responsibilities

• Providing direct executive and personal support to the Managing Partner, including inbox, diary and calendar management, appointments, travel and day-to-day priorities


• Managing filing, document management and general administrative systems


• Handling firm communications, meetings, follow-ups and ongoing tasks


• Assisting the accountants with bookkeeping, budgeting, invoices and general financial administration


• Supporting the day-to-day operations of the office, including suppliers, facilities, equipment and systems


• Providing human resources administration and supporting team development


• Supporting marketing, social media, website updates and Firm events


• Acting as a professional liaison with clients, advisers and other external contacts


• Monitoring outstanding matters and ensuring tasks and deadlines are followed through


• Supporting ad hoc projects and taking ownership of operational matters as appropriate


• Working closely with the Managing Partner and the existing operations function to learn the Firm and progressively assume greater responsibility


• Maintaining the highest standards of discretion, confidentiality, organisation and professionalism

• 1-3 years+ in an administrative, PA, legal support and/or office operations role


• An administrative, legal, finance or other business-focused degree is preferred


• Confident managing multiple priorities and working in a fast-paced environment


• Highly organised, detail-oriented, proactive and commercially minded, with strong attention to detail and follow-through


• Discreet, trustworthy and professional, with sound judgement when handling confidential and sensitive matters


• Comfortable working closely with senior leadership and anticipating needs rather than simply responding to instructions


• Technically confident, with strong IT and Microsoft Office skills and the ability to learn and manage new systems and software effectively


• Familiarity with bookkeeping and professional services administration is preferred


• Strong communication and interpersonal skills, with a polished and professional manner


• Practical, with the ability to take ownership and manage a broad range of responsibilities


• A genuine willingness to learn, develop and take on increasing responsibility as the Firm grows


• Fluent English, right to work in the UK with sound UK work experience


• Russian-speaking would be an advantage

• Central, high-profile role within a growing boutique law firm


• Direct, close working relationship with the Managing Partner


• Genuine scope to grow into a broader operations role as the Firm expands


• Varied, hands-on remit spanning executive support, operations, HR and marketing

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