Operations Administration Specialist
Posted: 18/05/26 Recruiter: Job Box Recruitment Limited Reference: 3110932768 Type: Permanent Salary: £28,000 \- £33,000 Annual Location: Hounslow, London Description:
Operations Administration Specialist (Shipping Office) *Salary Depending on Experience*
Night Shift 4 on / 4 off 19:00 \- 07:00
We are currently recruiting for an experienced Operations Administration Specialist to join a fast\-paced shipping and logistics operation supporting the global distribution and export of goods.
This is an excellent opportunity for a highly organised administrator with export documentation and customer service experience to join a dynamic operational environment where accuracy, teamwork, and meeting strict deadlines are critical.
The Role
You will be responsible for preparing shipping documentation and coordinating export administration to support worldwide distribution.
Working closely with warehouse, transport, and operational teams, you will ensure all shipments are processed accurately and in line with customer KPIs and service level requirements.
Key Responsibilities
- Prepare and process export and shipping documentation for global distribution
- Ensure all work is completed in line with customer KPIs and operational deadlines
- Update and maintain operational systems accurately
- Operate and manage shipping and export systems
- Monitor operational dashboards to ensure urgent and priority shipments are processed on time
- Respond to emails professionally and within agreed response times
- Liaise with supervisors regarding daily priorities and workflow planning
- Coordinate with collection agents and service providers on arrival
- Support warehouse operations with data uploads and shipment processing
- Work collaboratively across all departments and shift teams to maintain operational continuity
- Provide additional administrative and operational support as required
- Minimum 2 years' experience in export administration, shipping coordination or customer service within a logistics environment
- Experience processing shipments via major courier platforms
- Experience using export and logistics systems
- Strong PC literacy including Microsoft Office and Outlook
- Good understanding of export procedures and shipping documentation
- Hazardous Materials (Haz\-Mat) knowledge would be advantageous
- Experience working with warehouse equipment / material handling environments would be beneficial
- Strong organisational skills with excellent attention to detail
- Ability to work effectively under pressure and to strict deadlines
The successful candidate will have:
- A good general standard of education, including Maths and English
- Strong numeracy skills (accounting awareness would be advantageous)
- A proactive and flexible approach
- Excellent teamwork and communication skills
- A professional and customer\-focused attitude
Night Shift:
19:00 \- 07:00
4 on / 4 off rotational pattern
This is an excellent opportunity for a motivated operations professional looking to build their career within a specialist, fast\-moving logistics environment.
*Please note:*
*As you can appreciate we are currently overwhelmed with applications of individuals looking for both short term and permanent work and we can therefore only contact those applications that have relevant skills for positions that we currently have available. Should you not hear from us within a week, please assume you have been unsuccessful on this occasion.*
*In line with the GDPR Regulations, we are making you aware that in order to proceed with your application, we will need to contact you via email, telephone and/or text message. By submitting your CV to this vacancy, you are agreeing to Job Box Recruitment Limited holding your details in order to enable us to contact you with suitable positions. Details of our Privacy Notice and GDPR Policy can be found on our website or emailed across to you if requested.*
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