Office & Ship Administrator

Summary of the Responsibility and Accountability:

• Provide day\-to\-day office administrative support


• Handle incoming and outgoing mail, post, and courier shipments


• Maintain office supply inventory and coordinate refill when needed


• Follow up on required paperwork to support compliance with legal and company requirements


• Maintain records of licenses, permits, insurance, and other key administrative documents for office \& ship


• Monitor and follow up on contract expiry dates for office and ship operational services, such as the copy machine, insurance, and similar agreements


• Support VAT administration and related documentation requirements


• Closing of customs docs, declaration of beverage and calculating excise and duties – after each loading


• Coordinate service and maintenance follow\-up for office equipment and related services


• Perform other tasks as advised by Supervisor

• Candidates must already possess the legal right to work in France


• Demonstration of company values, particularly open and courageous communication and risk taking


• Fluency in French \& English (both written and verbal)


• Attention to details and accuracy


• Flexible, outgoing, and resourceful self\-starter who can work both in a team and independently


• Ability to organize work, prioritize and meet deadlines


• Proficient in Microsoft Office tools


• Proven effectiveness communicating across cultures

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