Office Manager

JOB DESCRIPTION \| OFFICE MANAGER

Full\-Time \| On\-Site (Dun Laoghaire)

This is a rare and pivotal role, offering the opportunity to become the operational backbone of a creative, growing, and highly collaborative team. This is a role with real impact in the day to day operations of a busy design studio with great opportunity for growth. Reporting directly to the Managing Director, you will play a central part in ensuring the smooth running of the studio, supporting multiple departments, and leading the HR function for the company.

Role Overview
You’ll manage day\-to\-day operations, HR administration, and finance support including:

*Day\-to\-Day Operations \& Studio Coordination*

Provide cross\-departmental operational support to keep the studio running efficiently

Manage calendars, travel arrangements, meeting preparation, and general administration

Oversee studio maintenance, repairs, supplies, and inventory

Ensure the workspace consistently meets a 5\-star standard in presentation and hospitality

Maintain office records, project documentation, and internal workflow systems

Support marketing activity, including preparing submissions and managing social media schedules

*HR Administration*

Administer contracts, onboarding, and HR documentation

Direct contact and support for our successful internship program.

Maintain employee records and compliance requirements

Coordinate staff scheduling, leave tracking, and internal communications

Support leadership with HR processes and operational planning

*Finance Support*

Assist with invoicing, purchase orders, and supplier payments

Support budget tracking and expense processing

Liaise with the accounts team to maintain accurate financial records

Provide general assistance with month\-end preparation and reporting

*Who You Are*

Structured, solutions\-focused, and highly organised

Comfortable communicating across teams

Calm under pressure and effective in a busy, creative environment

Experience with Microsoft 365 \& Xero or similar systems a must

Experience with G\-Suite, Canva, Later

3\+ year’s experience in a similar role

Work Location: In person

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