Office Manager/Personal Assistant

About the Role:

We are looking for a highly organised, proactive, and professional Executive Assistant to provide confidential support to our CEO, Executive Board, and Senior Leadership Team. This is a varied and fast\-paced role where you will play a key part in ensuring the smooth day\-to\-day operation of our Head Office while delivering exceptional executive and administrative support.

You will be responsible for managing complex diaries, coordinating meetings, preparing high\-quality documentation, and acting as a trusted point of contact for internal and external stakeholders. Alongside executive support, you will oversee reception operations, support facilities management activities, and contribute to creating a professional and welcoming working environment.

Key Responsibilities:

• Provide confidential executive support to the CEO, Executive Board, and Senior Leadership Team.


• Manage complex diaries, appointments, meetings, and changing priorities.


• Coordinate executive communications and liaise with internal and external stakeholders.


• Prepare agendas, board packs, presentations, reports, and meeting documentation.


• Draft executive correspondence and management reports.


• Arrange business travel, accommodation, and transport.


• Process expenses in accordance with company policies.


• Organise corporate events, meetings, hospitality, and team activities.


• Oversee Front of House Administrators and ensure the smooth running of reception services.


• Maintain executive offices, meeting rooms, and presentation areas to a high standard.


• Support health and safety reporting and compliance activities.


• Manage stationery, office consumables, and supplier orders.


• Review contractor invoices and assist with supplier and contractor relationships.


• Coordinate contractor access, site visits, and facilities\-related activities.


• Support the effective day\-to\-day operation of Head Office facilities.

To be successful in this role, you will have:

• Previous experience in an Personal Assistant or Office Manager role supporting senior executives.


• Excellent organisational and time management skills with the ability to manage multiple priorities.


• Outstanding communication and interpersonal skills.


• A high level of discretion and the ability to handle confidential information.


• Strong administrative skills with excellent attention to detail.


• Experience preparing reports, presentations, and board documentation.


• Confidence using Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.


• The ability to work independently, use initiative, and build effective working relationships across the organisation.

\#IND006

Pay: From £30,000\.00 per year

Benefits:

• Employee discount


• Free parking


• On\-site gym


• On\-site parking

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