Office Manager

Join our Team as a Facilities \& Office Manager!

We’re looking for a Facilities \& Office Manager to join our team in South Woodham Ferrers.

If you enjoy keeping things organised, creating a safe and efficient workplace, supporting colleagues, and making sure the office runs smoothly day to day, this could be a great fit for you.

This is a varied role combining facilities management, office administration, health \& safety, contractor coordination, and first\-line IT support. You’ll play an important part in making sure our premises are safe, well maintained, compliant, and a positive place for employees and visitors.

This role is ideal for someone who is proactive, organised, confident dealing with different priorities, and enjoys being the person who helps keep everything working behind the scenes.

What will I do?

In this role, your duties may include, but are not limited to:

• Leading on Health \& Safety, including risk assessments, fire safety, emergency procedures, first aid provision, accident reporting and DSE records


• Maintaining policies, procedures, training records and other compliance documentation


• Managing the day\-to\-day running of the office, including meeting rooms, storage areas, visitors, contractors and service providers


• Providing first\-line IT support, escalating issues where needed and following up on resolutions


• Supporting with user accounts, email access, permissions and equipment records


• Maintaining SharePoint Online and related office systems


• Managing reactive repairs, preventative maintenance, inspections and improvement works


• Monitoring office systems such as alarms, heating, electrical and security


• Managing office supplies, equipment, procurement, stock control and safe storage


• Liaising with landlords, contractors, suppliers and internal teams to ensure high standards are maintained

We’re looking for someone who is organised, confident and proactive, with a positive approach to problem\-solving.

You’ll be a great fit if you have:

• Proven experience in facilities management, office management or a similar operational role


• Strong knowledge of UK Health \& Safety legislation and compliance requirements


• Practical experience providing first\-line IT support in an office environment


• Experience managing contractors, suppliers and service agreements


• Excellent organisational skills and the ability to manage multiple priorities


• Strong communication and interpersonal skills


• A proactive and calm approach when dealing with unexpected situations

• Budget management or financial reporting experience


• Experience in project or change management

• Holidays minimum of 30 days per annum, including bank holidays


• Life assurance \- 4 times annual salary


• Free car parking within the town centre


• Pre\-agreed 12 hours of flexible working per annum available


• Hybrid working \- 3 days in the office, subject to successfully passing probation


• Company sponsored study towards qualifications


• Employee Assistance Programme


• Casual dress code


• Free refreshments, including tea, coffee and soft drinks

Applicants must be able to commute to our South Woodham Ferrers office.

The location is commutable from Basildon, Southend\-on\-Sea, Chelmsford, and surrounding areas by car, bus or train.

What are my hours of work?

• Non\-peak: Monday to Friday, 8am \- 4\.30pm


• Peak: last working day and first 4 working days of the month, Monday to Friday, 8am \- 5pm

Please note, if we receive a high volume of suitable applications, we may close this vacancy earlier than the stated deadline.

Our recruitment team will review all applications within the next two weeks. If you’re shortlisted, you’ll receive an email invitation to interview, so please keep an eye on your inbox and junk folder.

As we’re a small team, we’re unfortunately unable to provide individual feedback at the initial application stage. If you’re not selected this time, please don’t be discouraged, we’d love you to apply again for future opportunities with LPC.

Good luck! We can’t wait to hear from you!

Pay: £36,000\.00 per year

Benefits:

• Casual dress


• Company events


• Company pension


• Free parking


• Life insurance


• On\-site parking


• Private medical insurance


• Sick pay


• Work from home

• Please detail your experience in managing health and safety in an office environment? What were the challenges and what were your achievements?


• This role involves the candidate to well organised and manage their time well. Please detail how you have ensured you are organised and effective in previous roles?

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