Office Manager for Kate Campbell MSP

Salary: £39,550 – £45,966 per annum

Hours: 35 per week

Location: Holyrood and constituency office (post will be involved in setting up the constituency office, and then based between both offices)

Responsibilities:

• Acting in a supervisory capacity for the team and oversight of office maintenance.

+ Managing office budget in line with Members’ Expenses Scheme, Allowances Office and People Services Team.
+ Managing constituency accounts, premises and equipment.
+ Managing staff and reviewing their performance.
+ Overseeing health and safety and staff wellbeing.
+ Acting as a support to me as an MSP.
+ Overseeing all administrative procedures, ensuring documents are easily retrievable.

• Organising diary commitments and preparing for all activities.

+ Arranging surgeries, meetings and travel.
+ Arranging briefing papers and speeches.
+ Communicating with parliamentary officials.
+ Representing on my behalf as and when required.
+ Acting in an advisory capacity to support me in my parliamentary role.

• Carrying out general office administration and acting as front of office for enquiries.

+ Responding to all incoming correspondence while professionally managing each enquiry within agreed timescales.
+ Coordinating, tracking and monitoring the handling of enquiries and ensuring they are dealt with timely and professionally.
+ Drafting written correspondence such as letters, requests for information and parliamentary questions and motions.

• Maintaining office records and compliance with data protection.

+ Maintaining filing system and managing records.
+ Ensuring compliance with data protection legislation and GDPR requirements.
+ Ensuring administrative and secretarial support is provided.

• Take ownership of building, developing, and sustaining effective relationships with stakeholders and community groups across the local constituency on an ongoing basis.

Requirements:

• Have excellent written, verbal and IT skills with accurate attention to detail.


• Have experience of managing staff with the ability to nurture and build effective teams.


• Be empathetic with the ability to build and maintain relationships with a variety of stakeholders.


• Be confident in managing budgets for staff resources and office provisions.


• Have a flexible and adaptable approach, being able to use good judgement and work on own initiative.


• Be well organised with the ability to prioritise competing workloads.


• Have the ability to analyse material for political purposes


• Have a good understanding of Scottish politics, with good local knowledge of Edinburgh and East Lothian desirable


• Experience of working in an MSP constituency office desirable.

Application Process

Please email your CV to Kate Campbell at kate.campbell@parliament.scot.

Be sure to include “Office Manager Job Application” in the subject line of your email.

Closing Date: 29 May 2026 at 11:59pm.

Constituency

Edinburgh Eastern
Constituency Office

This listing is from indeed. View original listing ↗