Office Coordinator

Office Coordinator
Posting Start Date: 6/1/26
Carnaxide, PRT, 2794\-038,
JOB TITLE – Office Coordinator

DIRECT REPORTING LINE – Transition Manager \& Site Lead

LOCATION – Lisbon, Onsite 5 days/week

HOURS – 40 hours/week

Job Description: Office Coordinator

Position Overview

We are seeking a highly organized and proactive Office Coordinator to oversee daily office operations and ensure a smooth, efficient, and professional work environment. This role is key to supporting employees, managing administrative processes, and acting as the central point of coordination across teams.

The ideal candidate is detail\-oriented, resourceful, and able to manage multiple priorities while maintaining a positive and service\-oriented approach.

Key Responsibilities

Office Operations \& Administration

• Manage the day\-to\-day operations of the office, ensuring efficiency and organization


• Maintain office supplies inventory and place orders as necessary


• Coordinate office maintenance, repairs, and vendor relationships


• Ensure a clean, safe, and functional workspace

• Liaise with external vendors (cleaning services, IT support, building management, etc.)


• Oversee contracts, service agreements, and supplier performance

• Act as the main point of contact for office\-related queries


• Support onboarding and offboarding processes (workspace setup, access, equipment)


• Coordinate internal events, meetings, and team activities


• Help foster a positive and collaborative office culture

• Provide general administrative support to leadership or departments


• Handle correspondence, mail, and deliveries


• Prepare reports, presentations, or documentation as required

• Ensure compliance with workplace health and safety standards


• Maintain emergency procedures, first aid kits, and safety protocols


• Support audits or compliance activities when necessary

• Proven experience in an administrative, office coordinator, or office manager role


• Strong organizational and multitasking skills


• Excellent communication and interpersonal abilities


• Ability to work independently and manage competing priorities


• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word, Teams).


• Professional proficiency of written and oral English required; Portuguese is an advantage

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