Office Assistant

Why join Marshall Land Systems in this role:

The Office Assistant plays a key role in supporting the efficient operation of the Netherlands office by providing administrative, office management, personal assistant, and HR support services. The role ensures the smooth running of daily business activities, supports the General Manager and wider team, and contributes to a professional, organised, and collaborative working environment.

Your responsibilities in this role include:

• Provide day\-to\-day support to the General Manager and, where required, the wider team


• Manage complex calendars, schedule meetings, coordinate appointments, and ensure all supporting documentation is prepared in advance


• Monitor and manage the General Manager’s mailbox, responding to and actioning requests where appropriate


• Arrange domestic and international travel, including flights, accommodation, transportation, and visa requirements


• Prepare meeting materials, agendas, and supporting documentation


• Coordinate and organise management and team meetings, including recording actions and decisions and producing meeting summaries in English where required

Office Management

• Act as the primary point of contact for office facilities, including landlord and cleaning service providers


• Obtain and compare supplier quotations and support purchasing activities


• Maintain office supplies and coordinate ordering requirements


• Organise company events, including seasonal celebrations, employee gatherings, and customer events


• Welcome visitors and ensure a professional visitor experience


• Manage incoming telephone enquiries and direct them appropriately

Administration

• Process employee expense claims and declarations


• Review, verify, and prepare invoices for processing


• Maintain vehicle and mileage administration records


• Support general administrative activities required for efficient office operations

Human Resources Support

• Assist with employee onboarding and offboarding processes


• Process sickness absence and return\-to\-work notifications


• Coordinate employee training and development activities


• Monitor and maintain time registration records


• Process employee data changes and HR\-related administrative updates


• Support HR compliance and record\-keeping activities

Apply if you have most of the following:

• Demonstrable experience in a similar Office Assistant or Business Support role


• Experience supporting senior managers and coordinating multiple priorities simultaneously


• Experience providing HR administrative support, including onboarding, absence management, and employee records


• Experience organising meetings, travel arrangements, and company events


• Proven ability to work independently while maintaining a high level of accuracy and attention to detail

Technical Skills/Education

• Strong verbal and written communication skills in both Dutch and English


• Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams


• Strong organisational and administrative skills


• Ability to quickly learn and adopt new systems and technologies

Desirable

• Experience working with ERP systems such as IFS, Exact, SAP, or similar business systems


• Relevant administrative, business support, or office management qualification

Additional local needs:

• Ability to work on\-site within the Netherlands office environment


• Flexibility to support occasional company events outside standard working hours


• Occasional travel may be required to support meetings, training, or company events


• Ability to handle confidential and sensitive business information appropriately

The benefits in this role include:

• Opportunity to join a growing international technology organisation


• Broad and varied role with exposure across administration, operations, HR, and executive support


• Involvement in company events and employee engagement initiatives

Marshall Land Systems is a Canadian\-owned global company with an unrivalled pedigree of British engineering excellence. From its origins in Cambridge, UK, through more than a century of innovation, pioneering advances from the nose of Concorde to the early Hydrogen fuel cell technology that ultimately powered the moon landings, Marshall engineers now continue to innovate specialist vehicles and infrastructure for NATO forces across the world. From bomb disposal vehicles to deployed shelters, from command and control to CT scanners on the battlefield, Marshall Land Systems protects people in critical situations with the very best in engineering. It employs 600 people with major facilities the UK, Canada, and the Netherlands.

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