Office Assistant (m/f/d) – Full-Time
About BM Ingredients Europe
BM Ingredients Europe GmbH is an international distributor of high\-quality ingredients for the food, beverage and nutraceutical industries.
We import and source products primarily from India, China and other international markets and supply customers across Germany, Europe and worldwide.
Our daily work involves a large volume of commercial, technical and quality\-related documentation. Accuracy, structure and professional document handling are therefore essential to our business.
To support our office team in Karben, we are looking for an experienced, highly organised and extremely detail\-oriented Office Assistant.
This position is specifically for someone who is genuinely confident working with documents, data and Microsoft Office on a professional level.
Your Responsibilities
You will support our sales, administration and quality teams with a wide variety of office and documentation tasks, including:
- Preparing and formatting quotations, statements and commercial documents
- Editing, correcting and professionally formatting PDF documents
- Preparing and updating product specifications, technical documents and internal records
- Working with data sheets, tables and customer documentation
- Creating and editing Word and Excel documents
- Converting, combining, separating and modifying PDF files
- Checking documents carefully for formatting errors, incorrect information and inconsistencies
- Maintaining customer, supplier and product information
- Preparing documentation requested by our sales team
- Supporting quality\-related documentation and administrative checks
- Organising digital files, folders, templates and records
- Working closely with colleagues from sales, administration, logistics and quality
- Managing several tasks simultaneously while maintaining a very high level of accuracy
Please apply only if you meet the following requirements:
- Minimum 5 years of professional experience in office administration, document management, sales support, back office or a comparable position
- Fluent English, both written and spoken
- Very good German, both written and spoken
- Advanced practical knowledge of Microsoft Office, particularly:
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Advanced knowledge of Adobe Acrobat and professional PDF editing
- Ability to independently edit, format, combine, convert and correct PDF documents
- Strong computer skills and confidence working with different document formats
- Excellent attention to detail
- Very structured and organised working style
- Ability to work independently and take responsibility for your own tasks
- Ability to work accurately even when several tasks are urgent at the same time
- Valid work authorisation for Germany
Important: Practical Skills Test
Advanced document\-handling skills are an essential requirement for this position.
Candidates invited to an interview will complete a short practical test involving Microsoft Office and PDF/document editing.
Please apply only if you are genuinely confident using Word, Excel and Adobe Acrobat independently and professionally.
Basic knowledge of these programs is not sufficient for this position.
Working Hours
- Full\-time: 40 hours per week
- Monday to Friday
- 08:00 – 16:30
- 30\-minute break
- 100% office\-based in Karben
- No home\-office or remote\-working option
You will join a growing international company where no two days are exactly the same.
You will work with colleagues, suppliers and customers from many different countries and gain insight into international sourcing, logistics, sales and the food and nutraceutical ingredients industry.
We offer:
- International working environment
- Varied and responsible role
- Direct communication and short decision\-making processes
- Opportunity to take ownership of your area of responsibility
- Free coffee and water
- Free on\-site parking
- Company events
- Stable Monday\-to\-Friday working hours
Starting salary:
€2,600 – €3,000 gross per month
The exact starting salary will depend on your professional experience and level of technical proficiency.
Please Note Before Applying
This is not an entry\-level administrative position.
We are specifically looking for an experienced office professional who is already highly proficient in document preparation, Microsoft Office and PDF editing.
Please apply only if:
- you have at least 5 years of relevant professional experience;
- your English is fluent;
- your German is very good;
- you have advanced Microsoft Office and Adobe Acrobat skills;
- you are comfortably completing a practical skills test during the interview process;
- you are available to work full\-time from our office in Karben.
Work location: Karben, Germany – on site
Employment type: Full\-time
Gehalt: 2\.500,00€ \- 3\.100,00€ pro Monat
Leistungen:
- Betriebliche Weiterbildung
- Firmenevents
- Kostenlose Getränke
- Kostenloser Parkplatz
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