Office Assistant - Amsterdam

General Information

Job ID
36339
Location
Amsterdam, The Netherlands
Work Types
Full Time
Categories
Administration

*We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted on our career website.*

About TMF Group
TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 11,000 experts and 125 offices in 87 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients, and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance, and entity management services essential to global business success. Please visit our website to read more about our business: https://www.tmf\-group.com

Discover the Role
We are looking for an organized and proactive Office Assistant to support our teams across the Netherlands. This is a hands\-on role that ensures the smooth running of daily office operations and supports activities that require an on\-site presence.

As Office Assistant, you will play an important role in managing physical mail and document flows, coordinating signatures, supporting office facilities, and providing a welcoming experience for employees, clients, and visitors. You will help maintain efficient administrative processes, ensure compliance with internal procedures, and contribute to a professional and well\-functioning office environment.

This role is ideal for someone who enjoys variety in their work, has strong organizational skills, and takes pride in delivering excellent service while handling confidential information with care and discretion.

Key Responsibilities

• Receive, sort, scan, and distribute incoming mail, courier deliveries, and official documents.


• Manage outgoing mail and courier shipments, including labeling, postage, and tracking.


• Register, file, archive, and securely store physical documents and mail.


• Coordinate physical signature processes and maintain signature records.


• Support regulatory filings and related administrative activities where required.


• Welcome visitors and manage reception activities, registrations, meeting rooms, and refreshments.


• Support meetings, workshops, and training sessions, including logistics, catering, and materials preparation.


• Assist with client and external events, including occasional off\-site support and evening availability when required.


• Coordinate business cards, visitor logistics, transportation, restaurant bookings, and ad\-hoc requests.


• Arrange lunches and meeting catering.


• Manage employee and visitor access badges, including issuance and collection.


• Monitor and replenish office supplies, stationery, and pantry facilities.


• Coordinate office services and support the day\-to\-day upkeep of the workplace.


• Arrange employee\-related gestures such as flowers and gifts.


• Distribute and collect pre\-booked parking passes.


• Liaise with couriers, contractors, suppliers, and other service providers.


• Identify opportunities to improve administrative and operational processes.


• Ensure compliance with internal procedures and office standards.

• MBO qualification in Administration, Office Management, or a related field.


• Valid Category B driving licence.


• Previous experience in office administration, reception, mailroom, facilities, or secretarial support is preferred.


• Strong organizational skills with the ability to manage multiple priorities.


• Excellent attention to detail and a high level of accuracy.


• Strong customer\-service mindset and professional communication skills.


• Ability to work independently and collaborate effectively with different teams.


• Comfortable handling confidential and sensitive information.


• Proactive, flexible, and solution\-oriented approach to work.


• Fluent in Dutch and English, both written and spoken.


• Willingness to occasionally provide support for events held at the office premises outside regular business hours to help ensure a positive experience for attendees and the smooth running of events.


• Proficiency with Microsoft Office applications and general administrative systems.

• 26 holidays per year (40 hour work week)


• Pension plan (statutory own contribution – 1% of the pension base)


• Collective healthcare insurance


• Company fitness


• Company language training


• Commuting allowance, based on 0,23 cent per km (max 30 km one\-way) or a NS Business Card


• Accident insurance


• WGA gap insurance


• WIA gap insurance (disability insurance)


• ANW gap insurance (nabestaanden overbruggingspensioen)


• Overtime compensation


• Bike plan


• Homework allowance – EUR 2,15 per day


• EUR 200,00 TMF Health Budget annually

Deze vacature komt van indeed. Originele vacature bekijken ↗