Office Assistant (Admin)

Job Description:

Sonic Stone is a leading natural stone supplier, fabricator, and installer, proudly delivering bespoke stone solutions across residential and commercial projects. We’re seeking a proactive and highly organised Office Admin to join our growing team and take full ownership of the company’s day\-to\-day office operations.

The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support, managing clerical tasks and co\-ordinate with the office manager. This position requires excellent communication skills and the ability to manage multiple responsibilities effectively.

Responsibilities

• Create, Manage and maintain advanced Excel spreadsheets


• Manage clerical tasks including filing, data entry, and document preparation


• Manage accounts, oversee QuickBooks, and assist with HMRC submissions


• Handle invoicing, paperwork, RAMs for installations, and general documentation


• Utilise QuickBooks for basic financial record\-keeping and invoicing


• Maintain an organised filing system for both physical and digital documents


• Maintain client records, update CRM, and manage incoming requests


• Handle incoming calls with professionalism, demonstrating excellent phone etiquette


• Monitor and respond to emails, handle calls, and manage appointments


• Support the sales team with documentation, lead follow\-ups, and coordination


• Assist with human resources functions such as onboarding new employees and maintaining personnel records


• Track employee working hours and schedules


• Place orders for supplies, coordinate warehouse visits and schedule jobs \& deliveries


• Organise and keep samples and stock up to date


• Communicate effectively with team members and external contacts to facilitate smooth operations


• Support the sales team with documentation, lead follow\-ups, and coordination

Skills

• Computer literate with a strong grasp of office software and digital tools


• Strong working knowledge of GoogleSheets/Microsoft Excel (including advanced functions)


• Proven experience in office administration


• Familiar with HMRC processes and submissions


• Proficient in QuickBooks and general bookkeeping


• Familiarity with HMRC processes and tax submissions


• Excellent verbal and written communication skills


• Exceptionally organised, detail\-oriented, and self\-driven


• Confident multitasker who thrives in a fast\-paced environment


• Excellent communication skills, both verbal and written


• Familiarity with phone etiquette and customer service principles


• Background in construction, interiors, or stone industry is a bonus

If you're an all\-rounder with a sharp eye for detail and a get\-things\-done attitude, we'd love to have you on board.

Pay: £27,000\.00\-£30,000\.00 per year

Benefits:

• Employee discount


• On\-site parking

Work Location: In person

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