Office Administrator

Office Assistant \- Job Description:

Grade 2 pro rata

Role Purpose:

• Provision of effective administrative and clerical support for the school.


• Undertake the administrative duties associated with all aspects of supporting pupil’s needs as required.

• Efficient and effective delivery of school administrative tasks, primarily associated with the reception area.

• Uphold the ethos and mission of the school – acting as a role model for the children and community.


• Provide word\-processing and other clerical services.


• Receive and deal with enquiries from parents, staff, pupils and visitors over the telephone, email, including the enquiry inbox, and in person – taking and distributing messages and post as appropriate, in a timely manner.


• Receive post and sign for deliveries to the school and arrange timely distribution to the appropriate member of staff.


• Provide an excellent front of house service to parents, pupils and visitors evidencing a welcome, friendly, professional and helpful manner, sign in visitors and check ID etc.


• Ensure the reception area tasks are prioritised and efficiently carried out.


• Ensure that the reception area remain tidy, ordered and welcoming.


• Ensure strong communication through maintaining school calendar, sending messages through MCAS and receiving/responding to emails in a timely manner.


• Ensure timely and effective communication linked to school trips, activities and clubs.


• Keep pupil and staff records up to date entering new starters and leavers on to the school system.


• Ensure that registers are well kept and that fire registers are created each day.


• Use the appropriate school systems (eg. Brom Com, MCAS, CPoms) to update / input data.


• Use the school’s free school meals system including the tracking system for eligibility.


• Manage the admissions and the leavers to ensure the school has up to date records.


• Support the attendance team with data and tracking of pupil absence.


• Support the SENCO to ensure that administrative tasks are completed.


• Maintain the Brom Com and My Child at School systems.


• Maintain registers and other roles such as club attendance and parent evenings.


• Be responsible for a range of administrative and reprographic duties (e.g. photocopying, scanning, typing letters, inputting data) as requested by Executive Principal / Head of School.


• Administer the school’s website under the direction of the Head of School.


• Adhere to safeguarding and child protection legislation at all times.

• Participate in the performance and development review process, taking personal responsibility for identification of learning, development and training opportunities in discussion with line manager.


• Comply with individual responsibilities, in accordance with the role, for Health \& Safety in the workplace.


• Ensure that all duties and services provided are in accordance with the schools Equal Opportunities Policy.


• Have a responsibility for, and be committed to, safeguarding and promoting the welfare of children, young people and vulnerable adults.


• Have an awareness of whole school issues that affect the well\-being and education of the child.

• This job description is not necessarily a comprehensive definition of the post and may include any other duties commensurate with the grading of the post.


• It will be reviewed regularly and may be subject to modification or amendment at any time after consultation with the post\-holder.

Work Location: In person

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