Office Administrator

OFFICE ADMINISTRATOR

JOB DESCRIPTION, CATEGORIES AND RESPONSIBILITIES

Part Time – 4 days per week \-20 hours per week Tuesday \- Friday

WHAT YOU WILL DO \- DAILY

Provide a high level of comprehensive, efficient and supportive work within the administrative functions, purchasing on behalf of the company, the reception role and telephone contact to the staff in the Sale office, ServiceMaster’s customers and all contacts.

KEY DUTIES AND RESPONSIBILITIES *(but are not limited to)*

ADMINISTRATION:

• Utilise Cleanlink software in all aspects, meeting the timelines and deadlines as required


• Practice / process all administrations as instructed


• Data input on all compliances within the required timelines


• Maintain current and accurate records in accordance with the ServiceMaster’s policies and procedures


• Deal with customer, employee and management administrations requests and queries


• Other day\-to\-day business requirements as they arise


• Communicate with other departments regarding stock and any possible changes ensuring purchase requirements are processed in a timely manner


• Liaise with suppliers to monitor the progress of purchase orders, ensuring deliveries take place on time and in full


• Reconciliation of purchase orders


• Regular maintenance of stock records including update and supply of product safety data sheets


• Plan and conduct stock take processes


• Assist the operations and finance team as and when necessary


• Maintain and update equipment / machinery records


• Plan and place stationary and office equipment orders on behalf of company


• Negotiating best prices and terms with suppliers


• Other day\-to\-day business requirements as they arise


• Manage preferred suppliers ensuring documentation is relevant and up to date


• Fleet administration

• Liaise with customers, all the departments, their managers and ServiceMaster staff to ensure needs and work instructions are adhered to within the required timelines


• Work with and alongside the other departments in all tasks and projects


• Answer and transfer incoming calls


• Making calls as required


• Greet visitors to the office and advising colleagues of their arrival


• Working closely with the accounts department ensuring communication is clear

• Appropriate PC and keyboard skills


• Be able and willing to learn new technological skills


• Be an effective communicator, practice courteous communication skills, face to face, on the telephone and in writing


• Possess and practice the prioritizing of tasks


• Work calmly and accurately under pressure


• Ability to remain calm in stressful situations


• Thorough attention to detail


• Ability to establish and develop relationships with internal and external sources


• Ability to be flexible and open to changes


• Self\-motivation


• Ability to cross skill

• Regular company events and social nights out


• Company Incentives


• Bonus Scheme


• Referral Scheme


• Potential to grow within the business

• Two work references


• Competent typing / word processing skills.


• Pleasant, approachable and polite


• Flexible and adaptable


• Ability to work as part of a team


• Able to demonstrate initiative


• Attention to detail


• Practice and be honest in all actions, communication and tasks

Pay: £16\.50 per hour

Benefits:

• Referral programme

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