Office Administrator - Part Time
Office Administrator
Employment Type: Permanent / Part time
Location: Naas Kildare, Onsite 5 days per week, 9:00am to 01:00pm
Reporting to: The People Culture Manager
The Role
OpenSky Data Systems is seeking an experienced and highly organised Office Administrator to support the day\-to\-day operations of our office on a part time basis. Reporting to the People Culture Manager, this role plays a key part in ensuring smooth administrative and HR processes across the organisation.
The successful candidate will be a self\-starter who can work independently, take ownership of tasks, and proactively identify improvements, while also working closely under the direction of the People Culture Manager. This role requires a professional, solutions\-focused individual who demonstrates sound judgement, discretion, and the ability to balance initiative with adherence to company processes.
The ideal candidate will have a minimum of 3 years’ experience working as an Office Administrator in a professional environment.
KEY RESPONSIBILITIES
The following is not an exhaustive list.
Office Administration
- + Support the day\-to\-day running of the office, providing administrative support, including handling correspondence, document preparation, and follow\-up on action items.
+ Arrange travel and hotel bookings as required.
+ Maintain organised and accurate filing systems.
+ Organisation and ownership of staff events in both Poland and Ireland, bringing creative ideas to enhance engagement.
+ Act as a professional representative of the organisation when interacting with employees, visitors, etc.
+ Maintain upkeep of office and supplies.
+ Exercise discretion and confidentiality in handling sensitive information.
+ Ensure compliance with company policies, HS regulations, and quality standards
+ Proactively identify opportunities to improve administrative processes and office efficiency
+ Maintain a welcoming, well organised‑ site environment.
HR People Administration
- Maintain and update the HR system, and employee records, ensuring data accuracy and confidentiality for both the Irish and polish offices.
- Ensure staff Microsoft certifications are renewed, or examinations for new certifications scheduled as required.
- Review and preparation of visa application documentation.
- Support the co\-ordination of training activities.
- Draft and circulate internal communications \-ensuring high standards of accuracy, presentation, and tone.
- First point of contact for general employee queries, escalating to the People Culture Manager as appropriate.
- Assistance in recruitment and onboarding processes.
- Maintain daily records to ensure accurate data input for payroll updates at month end.
- Independently coordinate and manage performance review scheduling, ensuring all documentation is prepared accurately, while working in alignment with the direction and timelines set by the People Culture Manager.
- Draft employee letters and general HR correspondence.
- Provide administrative support across key HR processes as required
- Minimum of 3 years’ experience as an Office Administrator in a professional environment.
- Must be an EU passport holder and located within Ireland.
- Strong working knowledge of Microsoft Office (particularly Outlook, Word, and Excel).
- Excellent communication and stakeholder management ability.
- High level of professionalism, discretion, and personal integrity.
- Strong attention to detail and commitment to documentation accuracy.
- Proactive and solutions\-oriented mindset.
- Knowledge of HR processes and/or employment law is a benefit but not a requirement.
- Knowledge of Polish employment law is a benefit but not a requirement.
You will form part of a high\-performance team, working together to support the continued success of the business and wellbeing of its staff.
- Incremental increases in annual leave
- Digital doctor service
- Hybrid working
- Employee Assistance Programme (EAP)
- Continuous Professional Development
- Education Assistance Programme
This listing is from indeed. View original listing ↗