Office Administrator

About the Company

Hutch O’Malley is a leading engineering consulting company. We are committed to delivering innovative and sustainable solutions to our clients. Our team of talented engineers works collaboratively to tackle complex challenges and create impactful projects

Job Summary

We are seeking a highly organized and detail\-oriented Office Administrator to join our engineering consulting company. The Office Administrator will be responsible for managing the day\-to\-day administrative operations of the office, ensuring efficiency and a positive work environment. This role requires excellent communication skills, proficiency in office software, and the ability to handle multiple tasks simultaneously.

Responsibilities

• Project management and organisation


• Physical and digital filing and organisation.


• Book keeping support and invoice management.


• Handle incoming and outgoing mail, faxes, and deliveries.


• Answer phone calls and direct inquiries to the appropriate personnel.


• Schedule appointments and meetings, maintaining calendars for multiple staff members.


• Prepare and organize documents, reports, and presentations.


• Assist with travel arrangements and expense reports.


• Maintain accurate records and filing systems, both physical and digital.


• Support human resources activities, such as onboarding new employees and maintaining personnel files.


• Provide general administrative support to the team as needed.

• Proven experience as an office administrator or similar role.


• Accountancy or account technician experience desirable.


• Proficiency in Google Workspace Suite; Sheets, Docs etc.


• Excellent organizational and time management skills.


• Strong written and verbal communication skills.


• Ability to multitask and prioritize tasks effectively.


• Attention to detail and accuracy.


• Ability to maintain confidentiality and handle sensitive information.


• Experience with office equipment (e.g., printers, scanners, fax machines).

• Experience in an engineering or consulting environment.


• Knowledge of basic accounting principles.


• Familiarity with project management software.

We offer a competitive salary and benefits package, including:

• Paid time off


• On\-Site Parking


• Company Events


• Bike to Work Scheme

Work Location: In person

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