Office Administrator
We are a forward thinking Chartered financial planning firm based in the county town of Lewes, East Sussex where our employees thrive from being part of a fantastic, long\-established team operating in a culture\-based office environment. Our playing field is a level one, with everyone having the freedom to communicate openly and the opportunity to make the most of their role. We are supportive of ongoing learning, uphold the value of working as a team and have recently moved to a fabulous re\-furbished office in the hub of the town centre, designed as a professional, yet friendly space for the enjoyment of our clients and employees alike.
The Company: Herbert Scott was founded in 1996 by David Herbert and Kevin Scott with the focus on growing a sustainable financial services business that, one day, will run independently of its owners.
Today, Herbert Scott is a successful, professional firm that is looking to continue growing over the coming years. We are client centred, focusing on our service and our guiding principles can be summarised as Integrity, Sustainability and Learning.
The Position:
- We are looking for a Office Administrator to confidently assist us in providing our client services to a high professional standard.
- We offer the full range of benefits you would expect from a quality, financial planning firm including membership of our pension scheme, medical insurance, death in service and income protection.
- This position would be office based and full time.
The Location: Herbert Scott is based in the centre of Lewes, East Sussex. Our new office has been developed with flexible and healthy working in mind and employees are encouraged to move around the building to enjoy different types of working environment, depending upon the tasks they are undertaking.
There is on street parking less than 10 minutes away and the local train station, which provides direct links to Brighton, Eastbourne and Haywards Heath is just a 5\-minute walk. We have an abundance of independent and well\-known shops and cafes within walking distance, making it easy to enjoy the vibrance of this lovely, county town.
Why Should You Apply?
· Herbert Scott is one of the most professional and forward\-thinking financial planning practices in the area and truly wants every employee to enjoy coming to work
· We are a progressive business that is always striving to improve and, as such, will support any further learning you wish to undertake and will listen to your ideas
· We offer a fantastic range of benefits, have a fabulous new office, a brilliant team and a desire to grow the business
Salary: £25,000 to £30,000 depending on experience
Key Responsibilities
Front of House
- Ensure visitors to the office enjoy a high quality, professional experience.
- Answer calls, greet visitors, and manage meeting room setup.
- Ensure the office is tidy, well\-stocked, and presents a professional image at all times.
- Coordinate client gifts and cards for special occasions.
- Manage office supplies.
- Handle incoming/outgoing post and general correspondence.
- Provide administrative support to the Operations team.
- Assist the Practice Manager with administrative duties, including petty cash.
- Assist with organising internal and external events for clients, prospects, professional connections and our team.
- Assist with preparing mailing lists and supporting material.
- Undertake other tasks as directed by management.
- Professional and polished, with a confident and approachable manner; able to act as a friendly and efficient first point of contact for clients and professional connections
- Excellent communication skills (written and verbal), with strong attention to grammar, spelling, and clarity
- Strong interpersonal skills, with the ability to build and maintain effective working relationships across all levels
- Highly organised with excellent time management and prioritisation skills; able to manage multiple tasks while maintaining accuracy and attention to detail
- Proactive and self\-motivated, with the ability to use initiative and take ownership of responsibilities
- Able to work both independently and collaboratively as part of a team to meet shared objectives
- Resilient and adaptable, with the ability to perform well under pressure and meet deadlines
- Detail\-oriented, ensuring consistently high standards of administrative and operational work
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Pay: £25,000\.00\-£30,000\.00 per year
Benefits:
- Company pension
- Life insurance
- Private medical insurance
- Sick pay
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