Meetings & Events Assistant

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Key Responsibilities:

Onsite Events Support – Ground Operations

Provide consistent operations per EMEA M\&E Services playbook standards

Coordinate onsite events with clear, efficient operational processes

Set up meeting/events spaces (furniture, catering, office supplies)

Refresh meeting rooms as needed (beverages, clear dishes)

Check all spaces prior to events

Check deliveries accuracy and action if needed

Escort event suppliers (catering, technical, décor)

Install signage on community boards

Use operational tools (GCalendar, ticketing system)

Event Administration \& Planning

Ensure all meeting \& events requests are answered within SLA timeframe

Serve as main point of contact for event organizers and suppliers during planning

Hold meetings as required for planning and provide information to event owners

Support administration, organization, and planning for REWS\-managed meetings

Liaise with suppliers to provide quotes and ensure interventions execute as planned

Manage event administration and organization

Undertake regular stock control audits (furniture, equipment, utensils)

Place orders and track deliveries in timely manner

Compliance \& Safety

Adhere to SFDC Health \& Safety and Security regulations for every event

Execute SFDC Building fire/emergency evacuation practices

Escalate issues and challenges to Senior Coordinator in timely manner

Daily Operations

Participate in daily/weekly/monthly meetings and check\-ins with operations stakeholders (GSAs, SIC, Janitorial, Meeting Services)

Communicate daily with REWS Hospitality \& Events team

Suggest improvements for customer experience

Provide flexible approach to changing working hours per business needs

Perform ad hoc duties to meet business needs

Key Relationships:

Lead Coordinator Hospitality \& Events

Meeting \& Events Senior Coordinator

GSAs, SIC, Janitorial teams

Event organizers and suppliers

IT, Corporate Security, Executive Assistants, Marketing

Skills and Experience

Languages:

Fluent in French and English (written and verbal), with the ability to communicate effectively with internal stakeholders and external partners.

1\+ years of experience in event coordination, meetings management, or hospitality operations

Strong planning and coordination skills with ability to manage multiple events and vendor relationships

Knowledge of Health \& Safety regulations and event compliance standards

Proficient in using booking systems and operational management tools

Excellent problem\-solving abilities with capacity to work under pressure

Flexible and adaptable with a hands\-on approach to event setup and delivery

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well\-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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