Marketing Operations Specialist Germany m/w/d

Location:
Munchen, DE, 81925

Description

The Marketing Operations Specialist Germany enables efficient, compliant and high\-quality marketing execution across the Germany marketing organization by providing operational support in budget tracking, vendor/procurement processes, request intake/prioritization, marketing project coordination, and marketing asset/material operations. The role ensures transparency, structure and speed in day\-to\-day marketing operations and supports cross\-functional collaboration with internal stakeholders and external partners. The position is based in Munich and reports to the Head of Marketing Germany.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Marketing Operations \& Project Enablement

• Support planning and implementation of marketing activities across functions (Brand Marketing, Digital, Congress \& Events) through operational coordination and structured follow\-up


• Manage a marketing request intake and prioritization process (triage, status tracking, escalation) aligned with local marketing priorities


• Maintain the marketing calendar (key moments, deadlines, launches, congress peaks) and support readiness planning


• Coordinate smaller operational marketing projects independently (e.g., updates of existing materials, coordination of asset refreshes), ensuring consistency with brand guidelines and approved messaging

• Monitor and track the annual marketing budget, maintaining a transparent budget overview and regular reporting (forecast, accruals, spend vs. plan)


• Support invoice/PO tracking and ensure documentation is audit\-ready in collaboration with Finance/Controlling

• Provide administrative and operational support for vendor setup and procurement processes (e.g., MSAs, SOWs, POs) in collaboration with Legal, Purchasing and Finance


• Maintain an overview of active vendors and scopes, support quality checks of SOWs (deliverables, timelines, cost clarity) and ensure timely processing

• Coordinate national and regional supply of marketing materials; manage inventory and stock levels to prevent out\-of\-stock situations


• Monitor expiration dates of materials to ensure compliance with internal SOPs and proper lifecycle management


• Act as a point of contact for internal stakeholders regarding marketing material requests and operational questions; prioritize and escalate where necessary


• Support planning and logistics for marketing materials needed for events/campaigns (e.g., shipments, replenishment, readiness checklists) in collaboration with the Congress \& Events team

Qualifications:

• Commercial apprenticeship or Bachelor’s degree in Business Administration, Marketing, Communications or a related field (equivalent experience considered in lieu of degree)


• Minimum 3 years of administrative/operations experience (marketing operations, office/sales administration, project coordination)


• Minimum 1 year experience supporting marketing activities or working in a marketing\-related environment


• Experience in a medical device/pharma/healthcare company is a plus


• German (fluent) and English required; additional languages a plus

• Strong organizational skills; structured, detail\-oriented and reliable with a hands\-on mindset


• Ability to handle multiple priorities and deadlines; sound judgment and escalation when needed


• Strong stakeholder communication and service orientation in cross\-functional environments


• Solid computer skills including MS Office; experience with SharePoint and basic budget tracking is a plus


• High professionalism and ethical standards; comfortable working within compliance\-driven approval environments

• Travel is required, up to 20% of the time (including occasional weekend travel to congresses)

• An exciting work environment at an international, innovative medical technology company


• Germany\-wide public transportation pass fully paid for by the employer


• As a company in the medical sector, we also offer a number of additional benefits (such as a fitness allowance (Wellpass), bicycle leasing (JobRad), in\-house yoga classes, and height\-adjustable desks)


• Company pension plan with an above\-average employer contribution


• 30 days of vacation


• Access to corporate benefits for employee discounts


• Subsidized lunch catering

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