Management Assistant

Administration \& Secretarial
Spain, Alcobendas
May 28 2026
Full time
Permanent

Job benefits

Competitive salary and bonus scheme
Continuous personnel development (e\-learnings \& projects)
Free day to volunteer
About the position
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We are looking for a highly organized, proactive, and service\-oriented Management Assistant to support senior leaders within our NPE Division. Acting as a trusted partner, you will ensure smooth day\-to\-day operations, enable an effective leadership environment, and contribute to strong collaboration across a global organization. This role goes beyond traditional administrative support—you will play a key part in driving operational efficiency, facilitating coordination across teams and geographies, and supporting continuous improvement through digital and innovative ways of working.### Your responsibilities and tasks

Executive \& Administrative Support

• Provide proactive administrative and organizational support to senior leaders


• Manage complex calendars across different time zones, ensuring effective prioritization of meetings and business activities


• Handle sensitive business and people\-related information with the highest level of discretion and confidentiality


• Support follow\-up on action items, deadlines, and key initiatives

Travel \& Expense Coordination

• Organize international and domestic travel, including flights, accommodation, visas, and logistics


• Manage travel expenses, purchase orders, and invoice follow\-up in line with company policies

Meetings, Events \& Communication

• Coordinate leadership meetings, workshops, town halls, and team events


• Prepare high\-quality presentations, reports, and meeting materials


• Support internal communication activities, including announcements, newsletters, and leadership updates

Stakeholder \& Organizational Coordination

• Act as a central coordination point across functions, countries, and leadership teams within the NPE organization


• Collaborate with HR, Finance, Procurement, IT, and Communications teams


• Maintain organizational charts, distribution lists, and team information


• Coordinate onsite meetings and leadership visits, including logistics and agenda preparation

Operational Excellence \& Continuous Improvement

• Identify opportunities to simplify administrative processes and improve efficiency


• Support the adoption of digital tools and AI\-based solutions


• Contribute to modern, professional communication and collaboration standards

Your profile and qualifications

Experience \& Education

• Bachelor’s degree in Business Administration, Management Assistance, or a related field (preferred)


• 3–5 years of experience in a similar management or executive assistant role


• Experience supporting senior leadership in an international or matrix environment

Skills \& Competencies

• Strong organizational and multitasking skills with high attention to detail


• Excellent communication and interpersonal abilities


• High level of professionalism, discretion, and reliability


• Proactive, solution\-oriented mindset with the ability to work independently

Technical Skills

• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams; Power BI is a plus)


• Digital mindset with interest in process optimization and AI tools

Languages

• Fluent English and Spanish required


• Additional languages are a plus

We offer:
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• Attractive compensation package aligned with experience \& responsibilities


• Private health insurance plan


• Employee Assistance Program


• Flexible working hours and a hybrid working model (up to two days per week remote)


• 23 days of vacation per year


• Great work environment as part of a collaborative team


• Continuous internal training and career development opportunities, both nationally and internationally


• The opportunity to join a company recognized as a Top Employer 2026

About GEA
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GEA is one of the largest suppliers for the food and beverage processing industry and a wide range of other process industries. Approximately 18,000 employees in more than 60 countries contribute significantly to GEA’s success – come and join them! We offer interesting and challenging tasks, a positive working environment in international teams and opportunities for personal development and growth in a global company.

Why join GEA

GEA is an equal opportunity employer. Applicants will therefore receive consideration for employment without regard to age, sex, race, color, religion, world view, national origin, genetics, disability, gender identity, marital status, sexual orientation, veteran status or any other protected characteristic required by applicable law. Applicants with disabilities are welcome and will be given special consideration if they are equally qualified.

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