Legal Secretary

Owen Reed is looking for a Practice Assistant - Commercial Real Estate for a top law firm in London.

Hybrid Working Arrangement: This role offers a hybrid working arrangement, combining office-based collaboration with remote working flexibility.

The Role We are seeking an experienced Practice Assistant - Commercial Real Estate to provide high-quality administrative and secretarial support to Fee Earners within a busy and successful Commercial Real Estate team. The successful Practice Assistant - Commercial Real Estate will play a key role in ensuring the smooth operation of the department, delivering exceptional client service, supporting business development activities, and maintaining the highest professional standards.

Key ResponsibilitiesOrganisational Support • Proactively manage Fee Earner diaries and maintain awareness of workloads to effectively plan ahead with minimal supervision.

• Process applications, forms, searches, and related documentation efficiently and accurately.


• Maintain a strong understanding of departmental systems, processes, and procedures.

Client Relationship and Business Development • Deliver an excellent level of service to both internal and external clients in a professional and timely manner.

• Act as a first point of contact for Fee Earners and clients.


• Support marketing and business development initiatives, including recording business development meetings within the CRM system.


• Maintain strict confidentiality in all client matters.

Document Production • Produce high-quality documents, correspondence, reports, and legal documentation in accordance with house style and firm guidelines.

• Utilise the Document Management System effectively.


• Create documents from firm templates using CRM contact data where appropriate.


• Proofread documents thoroughly to ensure accuracy, consistency, grammar, spelling, and overall quality.

IT and Systems • Maintain a high level of proficiency across Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

• Effectively utilise firm systems and technology to support daily operations.

File Management • Work proactively with Fee Earners to maintain accurate and up-to-date files.

• Assist with file closing and archiving procedures.


• Keep accurate records of files transferred to off-site storage.

Financial and Risk Management • Prepare bills and supporting documentation as required.

• Assist with Anti-Money Laundering (AML) processes and obtain required client documentation.


• Conduct conflict searches and accurately identify relevant work types.

Skills and Experience • Previous secretarial experience within a law firm is essential.

• Commercial Real Estate experience is essential.


• Experience within Rural Property would be advantageous.


• Strong organisational skills with excellent attention to detail.


• Excellent written and verbal communication skills.


• Ability to prioritise workloads and work effectively under pressure.


• Strong technical proficiency across Microsoft Office applications.

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