Legal Receptionist - Onsite

Our people are the reason for our continued success and growth. Together, we’ve nurtured a company culture that we’re really proud of. We believe it’s what sets us apart. We strike a balance between approachable and professional, meticulous and innovative. Above all, our people are committed to service and solutions.

We are a dynamic and ambitious team of 70 – made up of partners, associate solicitors, solicitors, trainees and support professionals.

We have an excellent opportunity for the right candidate. We are seeking an administrator to manage our reception desk as well as provide support on an administrative level to our Operations Manager.

The role is full time, Monday to Friday, 9 am to 5:30 pm with 1 hour for lunch between 1 pm and 2 pm each day.

The right candidate will be outgoing, personable, enjoys face to face contact with clients, and is a pro at multitasking. The role consists of approximately a 50:50 split workload.

We will ideally look for experience in some or all of the following

Reception (50%)

• Managing inbound and outbound calls


• Managing all Post, DX, Couriers and Deliveries (scanning post, franking post and dropping to the Post Office and DX on a daily basis \- may involve heavy lifting)


• Maintaining calendars for Boardroom bookings, keeping boardrooms clean and ready for use at all times, providing catering to clients when requested, monitoring stock levels and managing IT equipment in boardrooms


• Organising video/tele conferences via Microsoft Teams / Zoom


• Liaising with Clients

• File management including scanning, filing, etc.


• Managing archives via Iron Mountain and Kefron


• Managing various administrative projects


• Open new files, maintain existing files and prepare files for closing


• Managing Print and Stationery Areas (including ordering stock when required)


• Assisting Operations Manager with ad hoc duties and projects

• 1 year experience as a receptionist / legal admin in a law firm


• Pro\-active thinker and problem solver


• A high degree of discretion and the ability to work with sensitive and confidential data


• Ability to manage a high volume and fast moving workload


• Can work on own initiative as well as being a strong team player


• Working knowledge of Keyhouse (desired but not essential, training will be provided)


• Strong communication skills and an excellent phone manner


• Attention to detail

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