Legal Executive Assistant

Legal Executive Assistant

• Location: London


• Job Type: Full-time, Office-based


• Salary: Competitive

Our client are a boutique litigation law firm with a focus on complex and high-value disputes. We are currently seeking an experienced Legal Executive Assistant to play a central role in supporting our partners and ensuring the effective day-to-day operation of our firm. This position combines senior-level executive assistance with responsibilities in office management, financial administration, and practice support.

Day-to-Day of the Role

• Executive & Partner Support: Act as the primary support for partners, managing diaries, inboxes, and workflows. Prepare and manage correspondence and documents and coordinate meetings.


• Office Management & Client Experience: Manage the overall operation of the office, ensuring it runs smoothly and professionally. Handle client interactions and manage meeting room logistics.


• Financial Administration, Billing & Legal Cashiering: Support billing and cashiering processes, use Efimis for client billing, and Cashroom for legal cashiering. Monitor financial deadlines and maintain auditable financial records.


• Practice & Matter Administration: Manage administrative processes supporting legal matters, maintain files, and optimize the document management system.


• Business Development, Marketing & CRM: Assist with marketing activities, maintain CRM systems, and coordinate client events.


• IT, HR & People Operations: Support IT and HR operations, including recruitment processes and personnel records management.


• Systems, Controls & Continuous Improvement: Utilize Microsoft 365 and other systems effectively, ensuring secure collaboration and continuous process improvement.

Required Skills & Qualifications

• Significant experience as an Executive Assistant, Office Manager, or similar role, preferably within a law firm or professional services environment.


• Strong understanding of legal practice operations, including billing cycles and financial administration.


• Proficiency in Microsoft 365 and proficiency with legal billing and case management systems.


• Excellent organizational skills, with the ability to manage multiple priorities and maintain high levels of discretion and judgment.

Benefits

• Competitive salary and performance-based incentives.


• Opportunity to work closely with senior stakeholders in a dynamic and professional environment.


• Central role in a boutique firm with a strong focus on professionalism and client service.

How to Apply

If this sounds like the role for you and you meet the requirements, I look forward to receiving your application.

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