Indirect Buyer & Fleet Coordinator

Job Description

The Role

You'll be the go\-to person for indirect purchasing and fleet operations across EMEA. Combining procurement know\-how with a structured approach to fleet management, you'll keep things running smoothly — from purchase orders and supplier negotiations to vehicle lifecycles and compliance. If you thrive on variety, process ownership, and cross\-functional collaboration, this role is for you.

What you will do

Indirect Purchasing

• Own end\-to\-end purchasing for indirect categories (services, MRO, facilities, packaging, tooling, professional services)


• Create and manage purchase orders; ensure pricing, lead times, and approvals comply with policy


• Source and negotiate with suppliers — driving cost efficiency and TCO improvements


• Resolve issues swiftly: order confirmations, invoice mismatches, delivery delays


• Partner with Finance, Logistics, Quality, Legal, and Operations for smooth execution

• Act as primary fleet contact for EMEA — guiding employees and coordinating with leasing partners


• Manage the full vehicle lifecycle: ordering, registration, insurance, maintenance, and end\-of\-lease returns


• Keep fleet data accurate: vehicles, drivers, contracts, mileage, and renewal records


• Handle damage cases, fines, insurance claims, and country\-specific exceptions


• Support onboarding with vehicle allocation, documentation, and policy communication


• Ensure compliance with local regulations, company car policy, and duty of care across EMEA

• Standardise processes, create SOPs, and eliminate manual steps


• Support system improvements (M3, Medius, reporting) to boost efficiency


• Track KPIs (PO cycle time, fleet lead times, fines aging) and drive improvement actions

• Bachelor's in Supply Chain, Business, Finance or equivalent


• 3\+ years in indirect procurement; fleet management experience is a plus


• Solid grasp of procurement policy, approval controls, and supplier management


• Strong negotiation, analytical, and stakeholder communication skills


• Fluent English; Dutch and/or French strongly preferred

• Customer\-first mindset


• Change \& improvement mindset


• Attention to detail \& compliance


• ERP: M3 and Medius Procurement


• Problem solving \& escalation management


• Procurement tools: Nexus, Medius


• Time management across countries \& deadlines


• Microsoft 365: Excel, Teams, Outlook

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