HR & Finance Coordinator
Job Overview
Job type: Fixed term contract, ending 31 March 2027, \[30 hours per week]
Closing date: Friday 16th October 2026
About the role
Vibe UK is an established youth charity that puts young people at the heart of everything it does. We're looking for an organised, detail\-focused HR \& Finance Coordinator to keep our central team running smoothly. You'll be the main contact for finance administration and HR, working alongside our HR provider and our external payroll company. You'll also look after the day\-to\-day systems that keep the organisation compliant and operational.
This is a varied role, ideal for someone who enjoys juggling finance, people and admin tasks and takes pride in getting the details right.
What you'll be doing
*Finance*
- Completing bookkeeping from start to finish, including monthly reconciliations, in line with the financial timetable
- Supporting the monthly payroll alongside our external payroll company
- Managing our Soldo spend cards portal
- Managing insurance renewals and sourcing the best quotes
- Working with the finance team on uniform ordering and renewals
- Supporting recruitment, including shortlisting and coordinating interviews, and helping us maintain our Disability Confident recognition
- Managing the new starter and induction process, including DBS and reference checks and preparing offers and contracts
- Managing annual DBS renewals for all staff
- Working with Work Nest and line managers to advise on employee relations, including disciplinaries, grievances and absence management
- Supporting the senior management team with the annual objective\-setting and appraisal process
- Acting as our contact for GDPR and data protection issues, including as DPO
- Maintaining our business continuity plan and risk register, and prompting teams to keep their sections up to date
- Organising and attending SMT and Trustee meetings, producing agendas and recording actions, using AI tools where they save time
- Coordinating with our external IT provider and managing mobile phone arrangements
- Maintaining office systems and procedures, and acting as the main contact for our virtual office in Baltic and our new office premises
- Keeping a commercial mindset that reflects our charity status in everything you do
*Essential*
- Experience in finance and HR administration, including payroll
- Good written and verbal communication skills
- Knowledge and experience of GDPR
- Highly organised, able to multi\-task, with excellent attention to detail
- Good MS Office skills
- A basic understanding of AI and how to use it at work
- Able to work independently, and self\-motivated and driven
- Previous HR administration, payroll and basic finance experience
- Some knowledge of employment law
- Experience of working in a charity
- Degree level education or equivalent (CIPD desirable)
- A genuine desire to work in the charity sector and an understanding of its challenges
Benefits:
- Bereavement leave
- Company events
- Company pension
- Free parking
- Health \& wellbeing programme
- On\-site parking
- Private medical insurance
- Sick pay
How to apply
Send your CV and a short covering letter to hr@vibeuk.org highlighting your experience and suitability for the role.
We reserve the right to close vacancies earlier than the closing date should sufficient numbers of applications be received. We recommend that you submit your application early.
Due to the volume of applications we cannot provide feedback on unsuccessful applications.
Vibe UK are not associated or affiliated with Conquer Life in Bootle.
Pay: £23,333\.33\-£25,000\.00 per year
Benefits:
- Free parking
- Health \& wellbeing programme
- On\-site parking
- Sick pay
- Work from home
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