HR Administrator

The Company

Coventry and Rugby GP Alliance is a private company limited by shares, wholly owned by local Coventry and Rugby GP practices. As a GP led organisation, we represent 94% of GP practices in Coventry and 45% in Rugby, collectively serving nearly 450,000 patients. We describe our work in terms of Supporting, Innovating, Developing and Educating \- we are on the S.I.D.E. of general practice. Our Operational Plan describes what we are going to do to ensure that we continue to high quality, accessible and responsive services for both practices and patients.

We have identified key areas that we will focus on to build upon and improve our existing services. These are our Strategic Priorities:

• Clinical Service Improvement \& Delivery


• ­Clinical Innovation


• ­Primary Care Development – Practice and Network Support


• Training and Education


• ­Integrated Care


• ­Good Governance

Job Overview

To be part of the HR team made up of HR Manager, HR Officer and one other HR Administrator providing a comprehensive HR administration service and be the first point of contact for all general HR enquiries from both internal and external stakeholders, referring queries where necessary to the appropriate member of the function/organisation.

HR Administrator will use effective people skills to ensure good relationships with the employees and external contacts at all times. HR administration service will include full employment lifecycle, i.e. recruitment \& selection, employment matters, employee relations, operational support, and leaver administration etc.

Main Duties and Responsibilities

*Recruitment \& Selection:*

• Check recruitment request forms and job descriptions to ensure all requests are in line with the Recruitment and Selection policy


• Advertise vacancies as per the recruitment requests raised by the recruiting managers.


• Record equity and diversity related information


• Check applications prior to the short listing process for declarations of convictions, disability, work permits and job share requests and to advise the Recruiting Managers accordingly.


• Organise interviews for short\-listed applicants, including overseeing preparation and distribution of interview and assessment packs.


• Monitor and manage the post interview process, i.e. informing applicants of interview outcomes, filling records on unsuccessful applicants and overseeing HR clearance process for all successful applicants.


• Provide basic advice on the policies and procedures to employees and managers


• Ensure completion of all pre\-employment checks for successful candidates in a timely manner, ensuring legislative and regulatory compliance


• Responsible for the end to end new starter process

*Induction:*

• Communicate details of new recruits to recruiting managers to ensure facilities and equipment are readily available upon commencement of employment


• Ensure new employees receive induction packs and associated information on their first day of employment


• Make necessary arrangements for new employees to attend appropriate trainings


• Send Probation review forms and Managing Probation Policy to the line managers prior to commencement of employment confirmation

*Employment:*

• Manage probationary review meeting documentations, providing guidance to the line managers and making sure the probation review meetings are arranged and outcomes communicated back to HR in a timely fashion


• Action the probation outcomes (i.e. unsuccessful probations, extended probations and successful probations)


• Advise line mangers on Attendance, Performance and Conformance issues in line with the company policies


• Record attendance, performance and conformance issues in staff personnel files


• Manage holiday’s process, ensuring employees and line managers follow the holiday process


• To be responsible for the leavers process


• Ensuring Statutory \& Mandatory training compliance and be a first point of contact for any queries from employees or managers

*Operational Support:*

• Assist the HR Manager in developing and implementing new projects


• Work as part of the HR team to ensure all HR activities run smoothly and concurrently, especially during periods of staff absences.


• Ensure staff information and records are kept in line with local and audit requirements


• Maintain an up to date procedures manual for all HR administration duties


• Produce data for the HR KPI reporting

This is not an exhaustive list and other relevant duties may be required.

Pay: £25,000\.00\-£26,346\.00 per year

Benefits:

• Company events


• Company pension


• Cycle to work scheme


• Enhanced maternity leave


• Enhanced paternity leave


• Free parking


• Health \& wellbeing programme


• On\-site parking


• Referral programme


• Sick pay


• Store discount

Application question(s):

• Do you have working knowledge of Microsoft Office and an ability to work with new systems?

Experience:

• Administration : 1 year (required)


• HR Administration: 1 year (preferred)

Licence/Certification:

• CIPD Level 3 (preferred)

Work authorisation:

• United Kingdom (required)

Work Location: In person

This listing is from indeed. View original listing ↗