HR Administrative Assistant – Occupational Health Service (M/F/X)

Manpower is looking for an HR Administrative Assistant – Occupational Health Service for one of its clients operating in the banking sector, based in Luxembourg, for an interim assignment.

Your missions:

• Review travellers’ lists and verify that employees have obtained the required medical travel clearances


• Support the implementation and enhancement of internal controls and contribute to the automation of administrative processes


• Manage the archiving, retention and tracking of Occupational Health Service data and records


• Retrieve, organise and update medical and administrative files in compliance with data retention requirements


• Welcome and direct visitors to the Occupational Health Service


• Support the transition to a self\-service appointment scheduling model through MS Bookings and assist users during the implementation phase


• Monitor the service mailbox and ensure requests are appropriately handled within the required timelines


• Assist Occupational Health Nurses with administrative purchasing activities, including invoice tracking and purchase order requests


• Liaise with external providers to streamline and simplify administrative processes


• Contribute to the efficient operation of the service through strong organisational skills, autonomy and effective prioritisation

Your profile:

• At least 3 years of professional experience in an administrative, HR or confidential information management role


• Previous experience in occupational health and/or knowledge of GDPR would be considered an asset


• Ability to work autonomously and manage multiple priorities simultaneously


• Strong attention to detail and a high level of accuracy


• Excellent sense of confidentiality and discretion


• Good command of MS Office applications, particularly Excel


• Experience in process optimisation and/or the use of automation or AI solutions would be an advantage


• Excellent written and spoken English; a good command of French is considered an asset


• Collaborative mindset, strong sense of accountability and results\-oriented approach

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