HR ADMINISTRATION MANAGER

For an established international company with a significant operational presence in Italy, Aaron King International is looking for an experienced HR Administration \& Payroll Manager to join the HR function and take ownership of the main people administration, payroll and workforce cost processes.

Reporting to HR Director and coordinating a small team, the person will act as a key point of reference for both employees and management across payroll, personnel administration, labour\-related matters, compensation processes and HR reporting.

The position combines strong operational ownership with an analytical and continuous\-improvement mindset, offering the opportunity to contribute to the evolution and digitalisation of HR processes within an international environment.

Key Responsibilities

• Take ownership of personnel administration throughout the employee lifecycle, ensuring accurate HR data, documentation and compliance with statutory requirements.


• Coordinate the monthly payroll process together with the external payroll partner, validating data and ensuring accuracy, deadlines and regulatory compliance.


• Manage and supervise time \& attendance processes, including working hours, absences, holidays, overtime and related employee data.


• Act as an internal reference point for employees and managers on payroll, contractual and HR administration matters.


• Ensure employment documentation and HR practices remain aligned with Italian labour legislation and applicable collective agreements, monitoring relevant regulatory developments.


• Develop and maintain recurring HR reporting and people analytics, including headcount, absenteeism, overtime, leave balances and workforce\-related KPIs.


• Contribute to the preparation and monitoring of the annual personnel cost budget, analysing deviations, forecasts and workforce costs throughout the year.


• Support salary review, incentive and variable compensation cycles, working closely with HR leadership and relevant business stakeholders.


• Contribute to the continuous improvement and digitalisation of HR operations, supporting the implementation and optimisation of HRIS, payroll and workforce management tools.


• Provide reliable people\-related data and analysis to support management decisions and wider HR initiatives.

We are looking for an HR professional with approximately 7\+ years of experience within HR Administration, Payroll or HR Operations, ideally gained in structured, international or complex organisational environments.

The ideal candidate brings:

• Strong knowledge of payroll processes, personnel administration and labour\-related topics;


• Experience in personnel budgeting, labour cost analysis and HR reporting;


• Good understanding of Italian employment legislation and HR compliance requirements;


• Confidence working with HR systems, payroll platforms and time \& attendance tools;


• Advanced proficiency in Microsoft Excel and a strong data\-oriented approach;


• Ability to combine accuracy and attention to detail with a broader understanding of business priorities;


• Strong organisational, analytical and problem\-solving capabilities;


• High level of discretion when managing confidential employee information;


• Effective stakeholder management and communication skills;


• Fluency in Italian and English.

Compensation:

€50,000–€60,000 gross annual salary, depending on experience, plus 5% of variable compensation.

Location: Ferrara.

Working model: Hybrid.

Summary
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• 50\.000 \- 55\.000


• Hybrid


• Permanent


• Ferrara

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