Housing Operations Administrator

Do you enjoy keeping things organised and helping deliver a smooth service for customers and colleagues?

We’re looking for a proactive and detail focused Housing Operations Administrator to join our Customer Service team at PA Housing. This is a varied and rewarding role where you’ll provide essential administrative and operational support across lettings, voids, allocations, decants, and home moves.

You’ll play a key role in helping residents move into safe and sustainable homes quickly and efficiently, while supporting colleagues and contractors behind the scenes to keep services running smoothly. If you enjoy problem solving, working in a fast paced environment, and delivering excellent customer service, we’d love to hear from you.

This role is about more than administration. It is about helping create a seamless experience for residents and supporting communities to thrive.

Please note: This is a fixed term contract to cover a maternity leave

What’s in it for you.

In addition to the salary, we offer a number of benefits, including:

• High street discount schemes


• Health cash plans


• 26 days’ annual leave, increasing to 29 after three years, with the opportunity to buy more


• Flexible bank holidays take them when it suits you


• Car leasing scheme


• Hybrid working offering you the flexibility to thrive in your role. You'll have the opportunity to blend the best of both worlds, spending approximately two to three days per week in the office once settled in the role. This is flexible and depends on meeting cycles and board activity. We also offer an optional nine\-day fortnight scheme, allowing you to compress your hours if it suits the role.

• Act as a first point of contact for enquiries relating to lettings, allocations, voids, decants, and home moves


• Provide excellent customer service to residents, applicants, contractors, and local authority partners


• Support vulnerable customers by signposting services and ensuring fair access to support


• Coordinate administrative processes linked to end of tenancy, void turnaround, allocations, and home moves


• Manage appointments, contractor scheduling, inspections, and access arrangements


• Maintain accurate records and update housing management systems in line with GDPR requirements


• Prepare reports, performance data, and management information


• Support the marketing and promotion of harder to let properties


• Monitor progress against timescales, escalating delays or issues where needed


• Assist with complaints and customer feedback, ensuring issues are resolved professionally


• Work collaboratively with teams across Lettings, Repairs, Income, and Tenancy Management


• Contribute ideas and improvements to help services run more efficiently and effectively

We’d love to hear from you if you:

• Have experience working in an administrative, scheduling, housing, or customer facing role


• Are highly organised and able to manage competing priorities effectively


• Have excellent communication and customer service skills


• Are confident using IT systems and Microsoft Office, particularly Excel


• Have strong attention to detail and take pride in accurate record keeping


• Can work well under pressure and meet deadlines


• Are confident problem solving and escalating issues when needed


• Enjoy working collaboratively and building positive relationships with colleagues and customers


• Have an understanding of housing processes such as lettings, voids, or allocations (desirable)


• Bring a positive, proactive, and solutions focused approach to work


• Are passionate about delivering great customer experiences and continuous improvement

At PA Housing, we believe in respect, integrity, and accountability. Our work is about people not just properties and we’re always looking for ways to do better. If that sounds like your kind of place, we’d love to hear from you.

AGENCIES: We know where you are if we need your support so please do not contact us.

To apply for this role please click on the apply button or for any enquiries please email recruitment@pahousing.co.uk \- *We reserve the right to close this job advert early if we receive a sufficient number of applications. Therefore, we advise you to apply promptly to ensure your application can be considered.*

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