Health Safety & Wellbeing Information & Support Coordinator (Band 5/ EO)

Details
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Reference number

465077

Salary

£31,657 \- £34,570
A Civil Service Pension with an employer contribution of 28\.97%
GBP

Job grade

Executive Officer### Contract type

Permanent### Business area

HSE \- Human Resources Division (HRD)### Type of role

Administration / Corporate Support### Working pattern

Flexible working, Full\-time### Number of jobs available

1
Contents
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• Location


• About the job


• Benefits


• Things you need to know


• Apply and further information

LeedsAbout the job
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Job summary

At the Health and Safety Executive (HSE), we want to create the conditions for all colleagues to be healthy, safe and well at work.

To support this, we launched an improvement programme to strengthen how we lead Health, Safety and Wellbeing (HSW) through our people, supported by effective systems and processes. This work supports delivery of our People Plan and wider organisational priorities.

We are looking for a HSW Information \& Support Coordinator to join the Health, Safety and Wellbeing Team. This is an administrative and data\-focused role that supports the smooth running of HSW systems, reporting and contract activities.

You will work closely with the HSW Service \& Contract Manager, helping to maintain accurate data, prepare reports and ensure information is well organised and accessible. While the role is primarily administrative, it will provide visibility of senior stakeholders and contribute to important organisational priorities.

Job description

Key Responsibilities:

• Provide day\-to\-day administrative support to the HSW team, including managing the shared inbox, handling queries and coordinating work requests.


• Maintain accurate records and information systems, including SharePoint, ensuring data is up to date, well organised and stored correctly.


• Support the preparation of regular reports by collating, checking and updating data on health, safety and wellbeing and supplier performance.


• Assist with contract administration by processing information received from suppliers and supporting routine reporting requirements.


• Support governance and assurance activity by preparing materials for meetings, recording actions and maintaining documentation.


• Assist with audit and compliance processes by gathering information and maintaining records as required.

Person specification

Essential Skills and Criteria:

• Experience of providing administrative or business support in an office environment.


• Ability to manage and maintain accurate data and records.


• Good organisational skills, with the ability to prioritise and manage routine tasks.


• Clear communication skills and the ability to work with a range of colleagues.


• Experience of using Microsoft Office applications, including Excel and SharePoint.


• Attention to detail and a methodical approach to work.

At HSE, we are proud to be able to offer our people the opportunity to work in a hybrid way which combines working from home and the office. This is a voluntary, non\-contractual arrangement, and your allocated office will be your contractual place of work.

There will be a requirement to travel to the office for various activities, e.g., collaborative working, supporting and training colleagues. If hybrid working is suitable for you and your role, you will be expected to attend the office, or other business\-related site, for 60% of your working week. The arrangements will be determined primarily by business need, but personal circumstances and other relevant circumstances will also be taken into account.

Therefore, we would encourage candidates to consider if the commute from home to the office is a feasible distance to travel before making an application. Please note that if you are successful, hybrid working will be discussed prior to taking up the post.

Behaviours

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service


• Delivering at Pace

• Managing a Quality Service

Alongside your salary of £31,657, Health and Safety Executive contributes £9,171 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides .* Learning and development tailored to your role

• An environment with flexible working options


• A culture encouraging inclusion and diversity

• Competitive rates of pay


• Access to the highly competitive Civil Service Pension Scheme to which HSE contribute 28\.97% far more than in the private sector.


• Family friendly policies and working hours to help balance your home life and career


• Carer friendly policies to help create a supportive working culture


• 25 days annual holiday increasing to 30 days after 5 years' service, plus bank holidays and 1\-day Civil Service privilege leave


• Parental leave benefits


• As a member of HSE you will gain access to a wide range of fantastic benefits that you can take advantage of such as the Cycle to Work Scheme, E\-Gift Cards, and Vouchers via our partner EdenRed.

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.### Selection process details

This vacancy is using Success Profiles , and will assess your Behaviours, Strengths and Experience.Application Information

As part of your application, you will be invited to complete an anonymised CV which should include your career history, experience, and qualifications.

*Please ensure you tailor your CV to match the Essential Skills and Criteria as listed within the advert**.*

You will also be asked to complete an anonymised Personal Statement, of no more than 500 words which demonstrates how you meet the Essential Skills and Criteria of the job advert.

You are also required to write a statement of up to 250 words on the Lead Behaviour 'Managing a Quality Service'.

Application Guidance

Please access the following link for guidance on how to apply and how to complete a Personal Statement How to Apply

Sift Information

The sift will take place during week commencing 13th of July when you will be assessed on your CV and Personal Statement.

In the event of a high number of applications at sift we will only assess on the lead behaviour Managing a Quality Service (250 Words)

Interview Information

Interviews will take place during week commencing 20th of July when you will be assessed against the behaviours detailed within the job advert. You will also be assessed on a strength at interview.

Sponsorship

This role is not open to application from those who will require sponsorship under the points\-based system. Should you apply for this role and require sponsorship your application will be rejected, and any provisional offers of employment will be withdrawn.

Further Information

Please note that a Reserve List will be held for the period of up to 12 months. There is no guarantee you will be offered a role from our reserve lists, so if you see a vacancy on Civil Service Jobs that you are interested in, we recommend you apply.

HSE reserve the right to conduct additional checks, including Google and social media checks, when recruiting candidates into a role within HSE. These checks will be carried out in line with the Civil Service Commission Principles and, if used all candidates will be subject to these additional checks.

From 23rd June 2025, if you are successful at interview, as part of your pre\-employment checks, HSE’s Recruitment Team are required to check your details against the Internal Fraud Hub (IFH), using your personal details – name, NINO, and date of birth. If you are included on the database, you will be refused employment. If you believe that there has been an error in the inclusion of your data and wish to make an appeal, please contact the CO email box internal.fraud@cabinetoffice.gov.uk.

Details of the types of internal fraud/dishonesty covered by this process are defined by the Cabinet Office and can be found here Internal Fraud Register privacy notice \- GOV.UK

Existing Civil Servants and applicants from accredited NDPBs are eligible to apply but will only be considered on loan basis (Civil Servants) or secondment (accredited NDPBs). Prior agreement to be released on a loan basis must be obtained before commencing the application process. In the case of Civil Servants, the terms of the loan will be agreed between the home and host department and the Civil Servant. This includes grade on return.

Furthermore, existing Civil Servants must gain written approval from their Line Manager prior to applying for this campaign. At the point of offer, you will be asked to provide this evidence. Offers will be revoked if the appropriate approvals cannot be produced when requested.

It is the candidate’s responsibility to ensure they are aware of the terms and conditions they will adopt should they be successful in their application. For a summary of HSE terms and conditions as part of Civil Service Reform, please see the attached HSE Terms and Conditions document.

Progression through pay ranges is subject to annual pay awards as permitted w

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