Grants and Funds Management Analyst

Job Title: Grants and Funds Management Analyst

Department: Finance, Legal \& Administration Department

Reports to: Head of Finance and Contracts

Deadline to apply : 1 June 2026 (midnight, European time, CEST, GMT\+2 ).

Staff category and conditions :

• Post Classification: CS3\.4 Analyst


• Gross Salary:43\.860€


• Contracted Staff as per UfM Staff Regulations and Implementing Rules


• Short\-Term Contract covering a temporary staff absence, tentatively starting from August 2026 for an initial duration of six (6\) months, renewable, with a one (1\) month probation period: *the possibility of extension is subject to positive performance, applicable regulations and budget appropriations*

Under the supervision of the Head of Finance \& Contract, the Partnerships, the Grants and Funds Management Analyst will be responsible for supporting the provision of financial and administrative services in the Admin \& Legal Department ensuring high quality, accuracy and consistency of work. S/he will be in charge of contractual, administrative and financial (monitoring an reporting) tasks of financial agreements, Grants and “forwarding funds” to third parties (sub\-granting) instruments resulting from cooperation agreements with national and international financial institutions such as AECID, SIDA, GIZ, European Commission, (…).

She/he shall promote a client\-oriented approach according to the UfMS rules and regulations and shall abide by security policies, administrative instructions, plans and procedures of the UfMS.

PRIMARY RESPONSIBILITIES

Pre\-Award phase and Contract Drafting :

• Under the supervision of the Head of Finance and Contracts and in coordination with the Directorate’s of Operation and Partnerships (DOP), actively participate in the drafting of the call for proposals, define the submission period ; and draft guidelines for applicants including the eligibility and selection criteria;


• During the submission period, contribute to the administration of the registration of proposals and provide additional information and clarification to the applicants when needed;


• Participate in the technical and administrative evaluation of proposals according to criteria published in the aforementioned guidelines (eligibility, selection and awarding criteria) and ensure that the basic principles for grants are respected;


• Consolidate the evaluations and ensure the awarding according to ranking of the proposals against the available budget of the call of proposals;


• Draft the agreement and liaise accordingly with the applicants/promoters;


• Publish the awarded grants;


• Draft selection reports ensuring the transparency and the compliance with all related regulations, rules and principles;

• Contribute under the supervision of the Head of Finance and Contracts to the monitoring and reporting of the cooperation agreements;


• Consolidate reports and Divisions’ and DOP inputs; analyze budget reports; provide recommendations;


• Ensure that grants, subgrants and contracts are executed in a timely manner;


• Ensure there are no deviations from authorized procedures for each unique contract and grant;


• In coordination with DOP, prepare budgets, relevant financial information, inputs on programmes; implementation for the purpose of internal monitoring, annual auditing and audited financial reports submission;


• In coordination with DOP, ensure regular contacts with Development Agencies as relevant.

• Ensure that grants and sub\-grant related administrative processes and procedures are standardized and consistently implemented, including agreements, disbursements, and reporting;


• Maintain the grants tracking database and oversee related documentation;


• Ensure potential issues and amendment requests are flagged promptly to donors;


• Deliver reports; budget projections and expenditures monitoring on all grants and contracts;


• Track and project revenue and expenditures by specific funding category and deliver forecasts;


• Respond to financial enquiries by collecting data; analyze and investigate variances; summarizing data, information and outputs;


• During the execution of the grants, track milestones, compliance, timelines and deliverables;


• Signal any significant delays or other issues that impact the implementation to the Head of Finance and Contracts;


• Ensure quality information management related to grants by overseeing the regular maintenance of grant files, reporting calendars, and updating of internal documentation;


• Assist in drafting financial reports for donors in coordination with concerned colleagues and partners;

• Update policies and procedures for pre\- and post\-award administrative functions, including delivering projections;


• Identify, interpret and follow policies and procedures related to grants and contracts;


• Adhering to grants and contracts requirements; advising management on required actions;


• Instruct relevant colleagues on donor’s reporting tools;


• Contribute and actively engage in any reflection on improvement of working methods and

QUALIFICATIONS, SKILLS AND RELEVANT EXPERIENCE

Minimum requirements:

• Be a national of a member state of the UfM;


• University Degree (Master or equivalent) in Finance, Business Administration or equivalent academic qualification in related fields;


• Minimum 5 years of experience relevant to the duties described above, preferably gained in international / intergovernmental organizations;


• Experience in public sector with exposure to grants, financial agreements and contracts management, international relations and/or cooperation or equivalent fields;


• Experience in auditing, in addition to ones in grants and procurement;


• Excellent writing skills in English;


• Excellent computer skills and ability to work independently using Microsoft Office tools;

• Further experience (3 to 7 years) in working within an international environment, ideally a public organization dealing with international cooperation and/or multinational private sector;


• Experience in working closely with bilateral cooperation including donors, development institutions;


• Strong ability to meet deadlines;


• Knowledge and/or work experience in Mediterranean countries is an advantage;


• Excellent team working and communication abilities;


• Ability to deal with discretion with confidential and sensitive dossiers and situations;

• Full proficiency in English is mandatory.


• Proficiency in another UfM language (French or Arabic) in addition to Spanish, would be an asset.

To apply, you need to complete the application form and include the following information and documents:

• A detailed curriculum vitae in English (pdf version only) clearly elaborating educational and professional experience relevant for the position. Please note it is mandatory to choose a file name that includes your name i.e. “Name Surname–CV”.

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