Graduate Receptionist and Facilities Coordinator

Our client is a well-established and forward-thinking professional services firm, seeking a Graduate Receptionist & Facilities Coordinator to join their Exeter office. This is a front-of-house and office coordination role acting as the first point of contact for visitors and supporting the smooth day-to-day running of the workplace.

The position offers full training, a supportive team environment, and strong opportunities for development within a growing organisation.

The Role

You will be responsible for providing a professional and welcoming front-of-house service while ensuring the efficient coordination of office facilities and administrative support. Acting as a key support within the office, you will help maintain a well-organised, safe, and efficient working environment.

Key responsibilities include:

• Acting as first point of contact for visitors, clients, and incoming calls, providing a professional and welcoming reception service


• Coordinating day-to-day office facilities, including liaising with contractors, suppliers, and maintenance providers


• Supporting general office administration including post, stock control, and meeting room management


• Assisting with health & safety compliance, access control, and basic facilities reporting


• Preparing meeting rooms and supporting internal and client meetings, including basic event coordination


• Providing ad hoc administrative support to the wider office team and management

• Strong communication skills with a professional telephone manner


• Highly organised with excellent attention to detail


• Confident using Microsoft Office (Outlook, Word, Excel)


• Proactive, reliable, and able to manage multiple priorities


• Comfortable working in a client-facing environment


• Team-oriented with a positive, can-do attitude


• Previous reception, facilities, or administrative experience is beneficial but not essential

Please Note: Due to the number of applications we receive we may be unable to respond to every application directly. If you have not heard from us within 3 working days please assume your application has been unsuccessful.

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