Founders Associate

About the Role

A fast\-growing AI\-powered SaaS company in the voice automation space is looking for a Founders Associate to work directly alongside the CEO. This is a high\-impact, on\-site position in Vienna where you will own Finance and Recruiting end\-to\-end, drive operational excellence, and build scalable processes across the business. You will be a strategic partner to leadership — not a back\-office executor — and will take full accountability for key initiatives.

What You'll Do

• Serve as a strategic and operational right hand to the CEO, providing ad\-hoc support on cross\-functional priorities.


• Own Finance: cashflow management, forecasting, and investor\-ready reporting.


• Act as the primary interface with external accounting and tax advisors.


• Research, apply for, and report on grants and public funding opportunities.


• Build and optimize finance processes and automations.


• Develop and maintain KPI dashboards and investor reporting frameworks.


• Build a scalable recruiting pipeline; run active sourcing and candidate screening.


• Design and manage hiring campaigns and employer branding initiatives in collaboration with Marketing \& Design.


• Coordinate internal process building in Notion and other tools to improve structure and efficiency.


• Plan and execute company events such as offsites and team gatherings.


• Take full ownership of operational projects from initiation to completion.

What We're Looking For

Must\-haves:

• 3\+ years of experience in startups, scale\-ups, or consulting with demonstrated operational responsibility.


• Proven hands\-on experience with finance processes: cashflow management, forecasting, and investor reporting.


• Experience building and scaling a recruiting pipeline, including active sourcing, screening, and end\-to\-end process ownership.


• Experience planning and executing hiring campaigns and collaborating on employer branding.


• Strong analytical skills with a precise, detail\-oriented approach to work.


• Ability to translate complex topics into repeatable, scalable processes.


• Proficiency with Notion, Excel/Google Sheets, and automation tools (n8n or Make.com), or a strong demonstrated ability to learn them quickly.


• Native\-level German and strong English communication skills.


• Willingness to work on\-site in Vienna (relocation support provided).

• Experience with SaaS KPIs and financial modeling in a SaaS context.


• Grants management experience (research, submission, and reporting).


• Event management experience (offsites, team events) as part of an operations role.


• Familiarity with advanced automation workflows beyond baseline tooling.

Compensation \& Benefits

• Salary range: $55,000 – $80,000 annually (USD equivalent).


• Relocation package available for candidates moving to Vienna.


• High\-ownership role with significant growth potential as the company scales.

Location

This is a fully on\-site role based in Vienna, Austria. Candidates must be willing to work from the Vienna office. A relocation package is offered for those relocating.

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